Assistant Director of Financial Services

Title

Title: Assistant Director of Financial Services

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Exempt

Hiring Range: $75,000 - $85,000

Full Time or Part Time: Full Time

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia.

Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region.

For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Assistant Director of Financial Services

Department: Business Office

Employment type: Full-time classified, exempt, 40 hours per week with benefits

Purpose:

Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making.

This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation’s accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).

The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller’s directives, Virginia’s Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.

Support for PVCC Educational Foundation. Estimated time commitment, 40% on average.

• Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
• Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop financial reports for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
• Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
• Provides required information and responds to questions from the Educational Foundation’s Audit firm.

Working with all other College Funds, 60%

• Works with the Director of Financial Services to prepare financial reports…