Fiscal Accounts Technician Ii

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve.

At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

ASTD
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Allegany County Department of Social Services Finance Unit 1 Frederick Street Cumberland, MD 21502

This position performs the accounts payable functions of the finance department of the Allegany County Department of Social Services, manages the receipt and distribution of EBT cards and gift cards as custodian, and performs as liaison for vendors, customers and staff in regards to the invoice payment process. This position ensures compliance with internal and external accounting policies and supports separation of duties required by those policies to prevent fraud, minimize errors and prevent audit findings for the department.

• Receives and reviews all invoices to be processed through the state FMIS system and ensures invoices are correct and adhere to state standards.
• Initiates payment by keypunching batches of vouchers in state FMIS system, including regional OHEP payments and separate travel expense reimbursement batches.
• Reviews and approves invoice and payment journals in local Microsoft Dynamics 365 system for five agency bank accounts. Functions as backup for main local D365 accounts payable processor.
• Reviews and approves CJAMS vouchers for funding approval.
• Maintains inventory of EBT cards and gift cards for the agency as the card custodian and manages the receipt and distribution of EBT and gift cards.
• Compile monthly batch of Working fund local payments to be reimbursed by the Comptroller.
• Receives calls from vendors, customers and staff about payments and invoices and advises them of timelines, processes and status of payments. Initiates calls to vendors, customers and staff to verify invoices and collect additional information or documentation as necessary.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments. Notes:
1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

• One year of experience using spreadsheet applications (Microsoft Excel and Google sheets).
• One year of experience processing account payable transaction, including reviewing invoices and supporting documentation for accuracy and completeness and processing payments in accordance with established policies and procedures.
• One year of experience in a customer service role where the incumbent had to communicate with staff and external stakeholders to resolve accounts payable inquiries and payment issues.

Must be willing to work in Allegany County.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

The examination will consist of a rating of your education, training, and experience as presented on your…