Assistant to Director​/State Relations Associate

Job Description

The External Affairs State Relations office has an outstanding opportunity for an Assistant to the Director / State Relations Associate to join their team.

Reporting to the Director of the State Relations, the Assistant to the Director / State Relations Associate is responsible for the day-to-day administrative functions, reporting state lobbying, assisting with event planning and coordination, drafting communications, and providing government relations support for the Director, Associate Director, and when appropriate, the University President, Provost, and other members of the university community. The State Relations Associate/Coordinator position is in contact between the UW community and the state government establishment, including legislative offices, the Governor's office, state agency officials, and higher education professional organizations.

The position requires strong relationships with state legislative offices and an understanding of the legislative environment. The State Relations Associate/Coordinator must be self-motivated; able to exercise independent judgment, decision making, and confidentiality; all with limited in-person supervision as the Director and Associate Director are often out of the office on travel. The Office of State Relations is a small office responsible for advancing the University’s legislative agenda and priorities within state government.

It is a fast-paced environment that must navigate competing demands from campus, legislative offices, and state agencies. The office’s four main areas of responsibility include facilitating strong, positive relationships with state government; advocating on behalf of the UW; educating the campus community about state government, policy, and engagement; and ensuring compliance with state advocacy and public disclosure laws.

Competitive candidates will possess demonstrated initiative and use of sound judgment. Inherent to success in this position is the proven ability to remain adaptable and composed, demonstrate strong organizational skills, and work both independently and collaboratively. This role requires effectiveness in a dynamic environment, with the ability to engage professionally and exercise sound judgement with diverse stakeholders, including state legislators and University leadership.

This position is an important member of the Office of State Relations team by providing support for the overall government relations effort on behalf of the University.

Manage the Director’s calendar and schedule meetings with internal and external stakeholders for the Director and Associate Director. Support coordination of University engagement in Olympia, on campus, or in legislative districts for UW leadership, faculty, and staff, including scheduling with legislative offices, state agency officials, and key stakeholders. Must navigate competing priorities using independent and informed judgement. Additionally, complete travel reimbursement and Procard verification documents of the Director and Associate Director, track invoices and expenses, and oversee office operations and supplies.

(30%)

Assist the Director and Associate Director with state lobbying activities, including researching and analyzing issues, tracking legislation, monitoring hearings and other briefings, preparing briefing materials, and engaging with a range of internal and external stakeholders on the University’s priorities or legislative requests. Develop and maintain positive working relationships with legislative staff. Additionally, prepare quarterly and annual state lobbying reports and help ensure…