Practice Coordinator II

The Practice Coordinator II provides superior customer service to all patients, family members, physicians and staff, including check-in and check-out services, updating patient information, answering non-clinical patient questions, and assisting patients with finding their way within the Cancer Center, in accordance with the DFCI Customer Service Standards. The practice coordinator may also assist with registration of new patients including the collection of demographic information and insurance information.

Performs specific and more advanced duties and system routines

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.

We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Under the direction of the clinical practice support management team, provides appointment scheduling ranging incomplexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients.
• Performs front desk check-in and check-out functions (may defer complicated scheduling to Practice Coordinator II as needed).
• Obtains detailed clinical information face-to-face, by telephone or electronically.
• May provide basic information regarding the need for insurance referral(s).
• Performs independent patient and outside provider call triaging and assists in directing patient flow.
• Serves as a liaison between patient/family/provider.
• Confirm patient’s demographics (address/phone numbers etc) and insurance information.
• Review patient “alerts” and reconcile ie: patient contact information, Medicare Survey etc.
• Responsible for complex scheduling activities associated with patients arriving from main campus, other centers or other outside entities and coordinating 2nd opinion physicians, specialists, dieticians, etc.
• Ensures the completion of prior authorizations for radiology testing and authorizations for outside ancillary services.
• Manage all incoming referrals; provide appointment setting and coordination of medical records.
• May navigate new patients and educate them about all available services.
• Understand and utilize DFCI systems as well as the local Hospital’s systems i.e. Meditech
• Resolves issues directly or ensures appropriate management of call by others.
• Recognizes emergencies and appropriate responses using standard operating procedures and critical thinking skills.
• May provide general administrative support and coordination for all aspects of patient care for both new and/orestablished patients, including filing, document preparation, data entry, telephone support, etc.
• Refer patients to financial counselor as needed at DFCI.
• If insurance has changed, copy card and give to New Patient Coordinator for updating and insurance eligibility check.
• Requires basic knowledge of insurance plans which constantly change; knowledge of insurances that SEMC/DFCI are participants; and high-risk insurances
• Retrieves voicemails and follow up/triage accordingly.
• Handles incoming requests for records and mails/faxes information as appropriate;
  Faxes notifications to HIS as necessary (patient name changes, etc)
• Carries out specific processes in the patient scheduling systems so that correct special billing and revenue processes function properly.
• Participates in clinical systems training for new hires and may teach or participate in the planning.
• Prepares, opens and closes provider schedules and handles daily schedule changes.
• Conduct slide submission as needed.
• Enters data into patient care related databases.
• May be responsible for mini-registrations, insurance verification and clinical intake…