Medical Records Clerk

Overview

The Medical Records Clerk is responsible to assemble, review for completeness, compile and type medical information and data for patients' records and statistical reports.

• Maintains surveillance of any incomplete records, assembles and makes quantitative and qualitative analysis for the physician and/or others to complete.
• Assures confidentiality of medical records and reports.
• Files new registration and admission cards from previous day.
• Researches history unit numbers and pulls charts for physicians, admissions, emergency room, etc.
• Analyzes daily census report as required.
• Answers telephone, screens requests, and answer requests for medical information within prescribed limitations.
• Checks list of discharged patients and ensures receipt of all records of patients discharged from hospital.
• Furnishes copies of diagnostic reports to appropriate department as requested.
• Delivers inpatient records to the floors and picks up charts of discharged patients from hospital.
• Assembles and files medical records in accordance with standard medical procedures.
• Compiles periodic and statistical reports and other data as directed.
• May prepare burial transits and prepare and process birth certificates as required using current word processing program.
• Operates various office machines such as photo copiers, postage meters, adding machines, computer terminals and fax machines, etc.
• May process department mail and dispatch to appropriate area.
• Performs other related duties as assigned.

• High School Diploma or GED equivalent required.
• Business courses such as filing, office methods, and business English required.
• Related job experience may be substituted for formal academic preparation when formal training is other than required.

• Three (3) months of on-the-job training required to attain proficiency in the performance of assigned duties and responsibilities.

• Must type a minimum of thirty-five (35) words per minute accurately.
• Consistent clerical perception required to identify important details and avoid errors in computations and general work.
• Knowledge of general office procedures and administrative support functions.
• Ability to maintain accuracy and attention to detail in a fast-paced office environment.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize and prioritize multiple tasks and responsibilities.
• Ability to maintain confidentiality and professionalism.

• Must possess the physical ability to endure moderate standing and walking.
• Must be able to tolerate prolonged sitting.
• Ability to lift and carry materials as required.
• Ability to exert up to twenty (20) pounds of force occasionally.
• Ability to exert up to ten (10) pounds of force frequently.
• Ability to exert a negligible amount of force constantly to move objects.