Trauma Program Manager

Applicant MUST reside within the 50 States or Washington D.C.

Full details of the job.

Vacancy Name

Vacancy No

Vacancy No VN469

Employment Type

Employment Type

Full Time

Education Level Associate's Degree

Experience Level

Experience Level 2 years

Location

Location US - Remote

Additional Information

The Senior Program Manager coordinates and manages all aspects of Trauma registry projects working in conjunction with the division leadership team to ensure the goals and objectives of each project are met.

The Senior Program Manager defines the abstracting and registry operations procedures for each project, provides training and direct supervision of assigned Trauma Abstractors, and coordinates and manages the validation activities for each project to ensure high quality abstraction. This includes monitoring validation scores and corrections as well as providing educational interventions as needed to assist abstractors with improving their quality.

Qualifications:

• At least five (5) years of Trauma abstraction experience,
  required.
• AAAM AIS Coding Course,
  required
• CAISS/CSTR,
  preferred
• RN, RHIA/ RHIT, CPHQ, preferred
• Successful completion of the Registry Partners pre-employment Skills Assessment Exam for assigned specialty area(s) (if available),
  required
  .
• Proficient in Microsoft Office Products, industry related core measure/clinical registry data abstraction specifications manuals, data abstraction software systems and electronic medical record applications,
  required
  .
• Excellent communication, documentation, organization and planning skills,
  required
  .
• Strong attention to detail,
  required.
• At least five (5) years of Quality Department management or other health related management experience,
  preferred
  .
• Previous experience performing validation reviews or other work experience relating to Quality Control/Validation preferred
  .
• Associate or Bachelor Degree in Health Information Management, Nursing or related field,
  preferred
  .
• RHIT, RHIA, CPHQ, RN,
  preferred.
• Exposure to quality improvement concepts and processes,
  preferred
  .
• Ability to analyze, interpret and display data,
  preferred.

Essential Duties/Key Responsibilities/Accountabilities:

• Manages all abstracting and registry operations/project related activities in accordance with applicable regulatory agencies for assigned specialty area(s)
• Ensures all Project Manager/Validation Manager instruction documents and policies and procedures are followed
• Ensures successful setup and implementation of new projects including working with each client to define project parameters/project roadmap, project expectations and requirements for the services RP will provide
• Conducts staff training on data abstraction software and facility Electronic Medical Record System(s)
• Provides clear expectations, goals and deadlines to project team(s)
• Conducts a re-abstraction of the first/second/three cases (if applicable). Provides timely feedback and consultation as needed to the abstractor.
• Conducts a weekly re-abstraction of all opportunities for improvement (OFI’s) as well as a random sample of 5% of the cases completed to enforce and ensure data abstraction guidelines are being followed and interpreted accurately.
• Compiles Opportunities for Improvement (OFI) logs or the equivalent per project specifications (weekly or monthly).
• Monitors validation compliance and completion for each assigned project and staff member by utilizing the various validation reports within Kimble.
• Completes weekly case log verification for assigned projects on weekly case logs to verify cases are 100% complete. If any Validation issues are noted during this review, the abstractor is notified of pending corrections and corrections are verified.
• Provides ongoing validation guidance and support to abstractors and other managers who are abstracting, as needed.
• Schedules project team work assignments/hours to meet the needs of each project with accurate project forecasting.
• Assists the Registry Services Director or Vice President with providing corporate education regarding industry and/or regulatory agency changes/updates as needed.
• Attends and actively participates in monthly meetings.
• Prepares and submits accurate weekly reporting of project activities and tasks.
• Consults industry related Q & A resources as needed for abstracting questions/clarifications as needed.
• Identifies staffing needs based on workload and services being provided to the client, and recognizes additional work opportunities that may be available.
• Monitors project priorities, deadlines and…