Group Rooms Coordinator - Aspen Hospitality

• Full-time
• Job Location:
  
  Multiple Locations
• Budgeted Pay Rate: $26.00
• Job category: AH Corporate Services
• Season:
  Year Round
• Job Classification:
  Full-Time Regular
• Compensation: USD 26 - USD 30 - hourly

Aspen Hospitality, a division of Aspen One , develops, owns, and operates a growing portfolio of luxury and upper-scale hotels, private clubs, and branded residential properties under The Nell and Limelight brands. This includes The Little Nell, Aspen’s only Five-Star, Five-Diamond ski-in/ski-out hotel and its affiliated Residences located at the base of Aspen Mountain, as well as a new Nell property currently in development at Rockefeller Center in New York City.

Across its portfolio, Aspen Hospitality is inspired by place, united by purpose, defined by you, with Limelight hotels including those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025);
Ketchum, Idaho;
Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028).

Aspen Hospitality also owns and operates the Aspen Mountain Club, Snowmass Mountain Club, and Mammoth Lakes Mountain Club. For more information, visit  . Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the noti, , , ,  &  domains.

Position Summary
The Group Rooms Coordinator is responsible for entering, managing and monitoring contracted group reservations and room blocks, corporate account reservations, residence owner reservations, and residence rental unit availability within the property and group reservation systems. This position reports to the Director of Sales.

The pay range for this position is $26.00 to $30.00 per hour; actual pay will be dependent on budget and experience.

Job Posting Deadline
Applications for this position will be accepted until October 11, 2026.

• Collaborate and work in unison with Group Sales Managers, Sales Coordinators, and Reservations team to manage group bookings and allocations in reservation systems
• Prepare, enter, and manage Space Available and Block Space group allocations, rooming lists, and balancing blocks to ensure accurate room availability
• Participate in weekly yield meetings, team training, and pre-conference/resume meetings as needed
• Maximize occupancy by monitoring unit availability with run of house (ROH) placing new reservations adjacent to existing reservations when possible
• Provide group departure pick-up reports and assist with attrition, commission, and billing reports for Sales and Accounting Managers
• Monitor and manage group reservations, maintain contact with group guests, and release space if necessary
• Ensure rental inventory availability and follow policies/procedures for taking reservations
• Manage Group Blocks to ensure rooms are accurately held and avoid overbooking
• Enter and manage Residential Owner calendars and Owner stays in reservation systems
• Enter and manage corporate account reservations, internal bookings, and Residential Owner stays in reservation systems
• Serve as point of contact with third-party property managers to book rentals for residential units and handle special projects as assigned
• Other duties as assigned

• College degree is preferred
• 3 years prior guest service experience is required
• 2 years' experience as a Reservation Agent and/or Hotel Front Desk Agent is preferred

• Knowledge of Sales Force/Delphi, HMS, and Microsoft Office applications is a plus
• Understanding of group reservation procedures, including space allocations, managing blocks, and monitoring inventory
• Strong attention to detail when managing rooming…