Vilar Artist Hospitality Assistant | Vilar

The Vilar Performing Arts Center is looking for a part-time, on-call Artist Hospitality Assistant to support artist services during events. As part of the team, you’ll play an important role in creating a welcoming and seamless experience for the artists and performers we host.

This is an event-driven position with highly variable hours based on the Vilar’s performance schedule. Early mornings, late nights, and extended shifts may be required, with needs changing day-to-day, week-to-week, and season-to-season.

• Set up and tear down artist hospitality areas, including the green room, dressing rooms, and backstage spaces; coordinate coffee service, catered meals, and snacks/beverages.
• Monitor backstage stock levels and replenishing snacks, beverages, paper goods, cleaning supplies, and catering supplies.
• Serve as a point of contact for artists, tour managers, and production staff regarding hospitality needs.
• Assist with artist arrivals, departures, and backstage logistical needs.
• Maintain clean, organized, and welcoming backstage spaces, dressing rooms, kitchen, and storage areas.
• Ensure the green room and dressing rooms are prepared according to artist specifications and venue standards.
• Provide exceptional customer service and anticipate artist’s needs in a fast-paced environment.
• Assist with special events, receptions, meet-and-greets, and other artist-related activities as assigned.
• Support Vilar Production Manager, Artist Relations Manager and guest Tour Production Coordinators as required.
• Shop for supplies, food, equipment, and related items as needed.
• Ad hoc projects as assigned.