Payroll Specialist

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

We are seeking a detail-oriented and organized Payroll Specialist to support our payroll operations. This role is responsible for assisting in the accurate and timely processing of payroll, maintaining employee payroll records, and responding to payroll-related inquiries. The ideal candidate will demonstrate a strong understanding of payroll laws and regulations, uphold confidentiality, and possess excellent attention to detail.

This is a 30-hour per week position.

• Assist with the preparation and processing of employee payroll on a bi-weekly basis.
• Ensure accuracy in calculating wages, salaries, overtime, and deductions.
• Maintain up-to-date employee records, including tax with holdings and payrates.
• Address employee inquiries regarding payroll issues and provide timely resolutions.
• Ensure compliance with federal, state, and local payroll tax regulations, including the accurate filing of payroll-related reports.
• Provide assistance with correcting any payroll errors
• Strong organizational and time management skills with the ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Assist with the preparation for payroll audits, ensuring all necessary documentation is accurate and readily available.
• Perform other related administrative tasks
• Stay up to date on changes to payroll laws, regulations, and best practices.

Supervisory Responsibilities

• none

Relationships

• The Payroll Specialist performs duties within the Human Resources Department, under the direct supervision of the Human Resources Manager.

Job Summary

We are seeking a detail-oriented and organized Payroll Specialist to support our payroll operations. This role is responsible for assisting in the accurate and timely processing of payroll, maintaining employee payroll records, and responding to payroll-related inquiries. The ideal candidate will demonstrate a strong understanding of payroll laws and regulations, uphold confidentiality, and possess excellent attention to detail.

This is a 30-hour per week position.

Major Essential Duties

• Assist with the preparation and processing of employee payroll on a bi-weekly basis.
• Ensure accuracy in calculating wages, salaries, overtime, and deductions.
• Maintain up-to-date employee records, including tax with holdings and payrates.
• Address employee inquiries regarding payroll issues and provide timely resolutions.
• Ensure compliance with federal, state, and local payroll tax regulations, including the accurate filing of payroll-related reports.
• Provide assistance with correcting any payroll errors
• Strong organizational and time management skills with the ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information responsibly.

Minor Essential Duties

• Assist with the preparation for payroll audits, ensuring all necessary documentation is accurate and readily available.
• Perform other related administrative tasks
• Stay up to date on changes to payroll laws, regulations, and best practices.

Supervisory Responsibilities

• none

Relationships

• The Payroll Specialist performs duties within the Human Resources Department, under the direct supervision of the Human Resources Manager.

Qualifications

Education and/or Experience

• High school diploma or equivalent; associate's degree in accounting, finance, or a related field is preferred.
• Previous experience in payroll or accounting
• Basic knowledge of payroll procedures and tax regulations.
• Proficiency in payroll system
• Knowledge of Microsoft Office products

Language Skills

• Excellent communication skills and ability to work effectively with employees and other departments.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measuring using whole numbers, common fractions, and decimals
• Ability to calculate tax rates, benefits contrition, and deductions.
• Ability to calculate overtime pay accurately

Reasoning Skills

• Ability to investigate and resolve a payroll issue in a timely and efficient manner
• Ability to work under tight deadlines, especially during payroll cycles.

Other Knowledge and/or Skills

• Ability to work under limited supervision.
• Ability to establish and maintain effective working relationships with employees

Manual Dexterity

• Typing and data entry
• Handling and sorting paper documents

Physical Demands

• The physical demands described represent those required to successfully perform the essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
• Regularly:
• Prolonged Sitting
• Repetitive hand and finger movements
• Occasionally:
• Lift and/or move up to 25lbs
• Squat and bend

• Vision requirements include extended screen use

Work Environment

• The work environment described in the preceding paragraphs represents those encountered while performing the essential job functions. Reasonable accommodation may be made to enable individuals with…