Payroll​/Benefits Specialist

Payroll/Benefits Specialist

Job

• High School graduate;
  Associate Degree preferred or equivalent work experience.
• Prior experience with Automated Payroll processing or work experience in a payroll department.
• Payroll experience in a public school system preferred.
• Experience collecting, compiling and entering payroll data using appropriate software.
• Knowledge of federal and state payroll regulations and requirements.
• Ability to communicate effectively both orally and in writing.
• Demonstrated competence in accounting/payroll responsibilities and respect for confidentiality.

Reports to:

Executive Director of Finance or designee

Supervises:
None

To accurately process the bi‑weekly payroll/benefit information in an efficient and effective manner in accordance with Board of Education Policies and federal/state regulations.

• Processes payroll earnings and deduction information for employee hires, temporary workers, transfers, promotions, terminations and retirements.
• Processes deduction changes for income tax, retirement, annuities, health and medical insurance and other deductions as needed.
• Reviews and processes timesheets and payroll invoices for the current payroll period.
• Maintains records of staff leaves and absences and their effect on employee pay in cooperation with Human Resources Department.
• Processes the bi‑weekly payroll for all employees.
• Reviews and verifies the bi‑weekly payroll inputs and processing results.
• Creates all necessary files and reports from the bi‑weekly payroll process.
• Prepares and maintains all necessary earning records, deduction records and similar payroll records.
• Processes year‑end wage reports and statements for federal, state and local agencies and employees.
• Maintains a cooperative relationship and open communication with other district departments working to ensure the accuracy of employee pay and deductions.
• Reviews all payroll/benefit coding and accepts the importance of maintaining the accuracy of the administrative database.
• Advises supervisor of all unusual or extraordinary circumstances.
• Communicates actively with supervisor and the Human Resources department to reconcile issues as quickly and accurately as possible.
• Maintains confidentiality in regards to employee payroll records and personnel records.
• Assists employees in using Employee Self Service to access their payroll history and data.
• Responds to employee inquiries and questions regarding bi‑weekly payroll/benefits.
• Maintains a comprehensive record of current procedures and processing steps used in processing bi‑weekly payroll.
• Participates in regional and state organization meetings concerning payroll processing and enhancements.
• Serves as one of the KEHP Insurance Coordinators for the district.
• Processes employee benefit enrollment and benefit change forms.

Performs other duties as assigned by the supervisor.

• Days per fiscal year: 230 days
• Salary schedule: G14 on Classified Position Index
• FLSA status:
  Non‑exempt

Performance of the position will be evaluated annually by the Executive Director of Finance or designee.