On-Site HR Administration Team Leader

On-Site HR Administration Team Leader

Responsible for overseeing end-to-end employee administration processes across a complex, multinational and multi-site organization, ensuring alignment with global HRO standards and local regulatory requirements. Participate to continuous improvement and guarantee the respect of all Internal Audit requirements. This role operates within the Global HRO Operations function and focuses on governance, compliance, process optimization, and team leadership.

Main Tasks

• Operations & Process Governance:
• Ensure adherence to global HR Operations standards and procedures
• Oversee personnel administration processes across the employee lifecycle (mandatory notifications regarding new hires and departures, enrolment in statutory and supplementary health schemes, applications for social security contribution relief, workplace safety training, badge applications, etc.)
• Employee Programs Administration:
• Oversee welfare programs, benefits, and insurance plans
• Ensure compliance with corporate policies and local regulations
• Manage mandatory communications:
• Oversee Law 68/99 processes (protected categories)
• Other mandatory communication CIVA/DNL/ISTAT questionnaires..)
• Management of membership fees for sector-specific employers' organisations
• Hired staff management
• Ensure the accurate management of information regarding contract duration, number, and number of renewals, in order to guarantee compliance with legal requirements and the flow of communication across various management systems

Compliance & Regulatory Management:

• Ensure compliance with local labor laws and statutory requirements
• Ensure continuous monitoring of HR regulatory updates and proactively disseminate relevant changes to the team and broader HR community, guaranteeing consistent alignment and understanding

KPIs & Performance Monitoring:

• Monitor operational KPIs and service performance
• Develop reports and dashboards
• Drive continuous improvement actions

Quality and Continuous improvement:

• Ensure regular audits to check compliance with process in place and Internal Control requirements
• Identify potential process improvements, propose solutions, validate with management and implement
• Harmonize and standardize process in place
• Ensure production of monthly KPIs related to payroll and Administration Management

Ensure performance management of the team, that all steps of PMC are properly managed for his direct reports

Ensure training plan proposal to direct management and competencies management

Manage workload distribution

Requirements

• Bachelor or Master degree specialized in HR and Payroll
• Experienced in team management (More than 5 HC)
• Strong Administration
• Very good Excel level
• Confidentiality
• Rigorous
• Service oriented
• Result oriented
• Team Work

Location:

Sesto San Giovanni/Bologna/Vado/Savigliano

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you! Important to note As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in.

We're committed to creating an inclusive workplace for everyone.