Payroll and Administrative Coordinator

Position Summary

The Payroll and Administrative Coordinator is primarily responsible for the accurate and timely processing of payroll while providing administrative support to the Human Resource Manager. The role supports benefits administration, payroll compliance, and benefit and retirement funding reconciliations. An accounting or bookkeeping background is strongly preferred. This position follows a hybrid work schedule based on the payroll processing calendar and business needs.

Essential Duties and Responsibilities

• Process payroll accurately and on schedule.
• Review timecards, payroll adjustments, deductions, bonuses, and reimbursements.
• Coordinate payroll submissions with the payroll provider.
• Maintain payroll records and reports.
• Ensure compliance with payroll laws and company policies.
• Reconcile benefit invoices and employee deductions.
• Assist with retirement plan funding reconciliations.
• Support benefits administration and enrollment changes.
• Maintain employee personnel files and HR records.
• Assist with onboarding, reporting, audits, and HR administrative projects.
• Support workers' compensation administration as needed.
• Perform other administrative duties assigned by the Human Resource Manager.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma required;
  Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum three years of payroll processing experience.
• Accounting or bookkeeping experience strongly preferred.
• Experience with Paylocity, ADP, Paychex, or similar HRIS/payroll systems.
• Strong Microsoft Excel skills.
• Excellent communication, organization, confidentiality, and attention to detail.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an hybrid on-site position based in Sonoma, California supporting the Human Resources department and collaborating with operational departments throughout the organization. The organization is committed to providing equal employment opportunities consistent with California employment laws and regulations.