Human Resources Business Partner Leave Administration

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Position Title
:
Benefit & Leave Administrator

Position Summary
:
The Benefit & Leave Administrator is responsible for the day-to-day administration, coordination, and processing of all employee benefit programs and leave management functions across a multi-state workforce. This role oversees medical, dental, vision, ancillary benefits, 401(k), Health Savings Accounts (HSA), employee enrollments, payroll-related benefit processing, vendor funding, and benefits compliance.

The Business Partner serves as a primary point of contact for employees regarding benefits, leave requests, enrollments, qualifying life events, and benefit-related inquiries while ensuring accurate maintenance of employee records across HRIS, payroll, and benefits platforms.

This position also manages leave of absence administration, including Workers’ Compensation, Disability Benefits Law (DBL), Paid Family Leave (PFL), Family and Medical Leave Act (FMLA), New York State leave programs, and other applicable multi-state leave laws and regulations.

• Administer employee benefit programs including:
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Disability
  • Ancillary benefits
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • 401(k) Retirement Plans
• Process employee enrollments, terminations, benefit changes, and qualifying life events.
• Maintain and update employee benefit elections and status changes accurately within HRIS, payroll, and benefits administration systems.
• Ensure employee deductions and employer contributions are accurately reflected in payroll and benefits platforms.
• Respond to day-to-day employee benefit inquiries and resolve benefit-related issues in a timely and professional manner.
• Coordinate and administer annual open enrollment processes, employee communications, benefit meetings, and enrollment audits.
• Partner with Payroll, HRIS, Finance, and external vendors to ensure accurate benefits processing and funding.

• Process and coordinate 401(k) contribution files and HSA funding activities.
• Upload ACH funding files and ensure timely and accurate transmission to vendors and financial institutions.
• Review payroll deduction files for accuracy prior to benefit funding submissions.
• Coordinate pre-tax and Roth contribution processing in compliance with applicable regulations and IRS requirements.
• Assist with retirement plan audits, compliance testing, reconciliation activities, and vendor reporting.

• Reconcile monthly benefit invoices against enrollment records and payroll deductions.
• Audit employee eligibility, deductions, carrier enrollments, and billing discrepancies.
• Work directly with vendors, carriers, Payroll,…