HR Assistant; Services

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position will assist in all facets of Human Resources including but not limited to compensation, recruitment, compliance, policy implementation, performance management, talent management, employee relations, and preparation of related documents and reports to support department initiatives; while providing support to the Director of Human Resources.

• Supports recruiting and hiring functions
• Supports the administration of the talent management system modules
• Assists in preparing PCCA Employee Action Notices
• Provides administrative and general support to Human Resources in a professional and confidential manner
• Provides support in maintaining HR webpages on the Port’s internal website
• Assists in recording and maintaining employee information such as personal data, compensation, performance evaluations, and termination data
• Enters requisitions for the HR department using the HRIS system
• Submits monthly invoices and receipts to the accounting department
• Supports sending new hire welcome and exit announcements
• Supports keeping track and processing paperwork for temporary employees
• Assists with administrative tasks for employee events
• Orders sympathy gifts, welcome packages, retirement gifts, service awards, among other items, as necessary on behalf of PCCA
• Conducts research for special projects, types and proofreads reports, letters and other materials
• Keeps the department informed regarding special assignments
• Assists with special projects related to human resources administration and keeping track of spreadsheets or other related documentation
• Designs employee announcements as needed
• Serves as the point of contact for employee perks information
• Performs related duties as assigned
• CPR certified or the ability to become CPR certified within the first year of employment

The preferred candidate for this position should be an organized, thorough, and disciplined individual with a focus on maintaining optimal integrity in support of the human resources initiatives. The successful candidate must be professional, dynamic, energetic, and a self-starter with ability to maintain confidentiality, tact, and diplomacy with solid interpersonal, collaboration, and problem-solving skills. They must possess the following:

• High school diploma or equivalent
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
• Valid driver’s license

• Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience
• Previous experience with an applicant tracking system, preferred
• Ability to maintain confidentiality, utilize mature judgment, be courteous and work efficiently, set and adjust priorities. Must learn PCCA and human resource functions
• Ability to meet and deal with the public in a professional manner
• Communicate effectively with staff at all levels verbally and in writing
• Ability to prepare clear, concise reports, notes, correspondence and other written material and to review, revise and edit materials
• Knowledge of administrative office procedures and skills

• Effective business communication skills utilizing correct English including spelling, grammar and punctuation
• Organizational and time management skills, with attention to detail and creativity in fulfilling job responsibilities
• Ability to handle multiple tasks from inception to completion, handle heavy workload and work under deadlines
• Ability to perform research, evaluate alternatives and provide recommendations
• Ability to represent the port effectively and work professionally with PCCA…