Benefits Coordinator

Overview

We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods System of Care is a health management organization transforming how care is delivered to individuals with behavioral and emotional challenges, intellectual and developmental disabilities, autism, and medical complexities. We are committed to helping them achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• PTO - Paid time off
• On-site medical center
• 403b retirement plan
• Continuing education programs
• Tuition-assistance program
• Career growth opportunities

Starting at $55000 - $65000 / annually - depending on education / experience

Coordinates all benefits and leave related matters concerning Woods System of Care employees.

• Assists in executing Agency Open Enrollment periods, including education, enrollment, assistance and necessary follow-up
• Maintains working relationships with insurance brokers, third-party administrators, and other stakeholders
• Schedules, organizes and promotes educational meetings associated with employee benefits
• Follow-up and transmission of benefit information in HCM for timely enrollment and deductions
• Responds to employee inquiries and claim issues
• Obtains proper supporting documentation for employees with dependent coverage and those opting to waive coverage
• Responsible for monthly audit of benefit invoices and initiated requisitions for payment
• Ensures on-going Affordable Care Act compliance
• Ensures compliance under the Americans with Disabilities Act and Pregnant Workers Fairness Act
• Distributes applicable COBRA forms
• Initiates eligible employee participation in 403(b) and 401(k) Plans
• Maintenance of 403(b) and 401(k) Plans as needed
• Generates requested/required FMLA paperwork in a timely manner, retrieving completed documentation and monitoring during the FMLA duration. Requires communication with employees to ensure updates are provided. Also requires guiding/reviewing supervisors timecard maintenance
• Provides notice to employees for required premiums and schedule of payment during unpaid absences
• Provide state disability information as needed
• Ensures state disability notices are provided to HCM for correct year end reporting
• Administration of Short/Long Term Disability for private and state plans, ensuring claims are submitted timely
• Ensures compliance regarding Medicare regulations
• Administration of New Jersey Sick Leave
• Completion and audit of bi-weekly payroll file for changes/maintenance
• Distributes approved Tuition Reimbursement Applications and receives supporting documentation to execute eligible payments at applicable affiliates
• Responsible for scanning and indexing documentation for various HR files to be maintained in database
• Provides follow-up on all outstanding documentation to ensure that required information for employee files are received timely, is accurate and up-to-date
• Conducts audits, at least quarterly, to ensure compliance and consistency
• Assists in maintaining, educating and applying HR Policies
• HCM database and vendor portal maintenance
• Individual must maintain confidentiality of all subject matter as appropriate
• Collaboration with counterparts
• Assists Benefits Manger as needed
• Other duties as assigned

• Bachelor’s Degree in Human Resources, Business Administration, or a related field required, plus 2 years of HR experience.
• Commensurate relevant experience may be considered in lieu of a degree.
• Employee must possess a valid driver’s license and be able to drive to various locations across the system of care.

• Working…