Title Senior Payroll Specialist

Overview

About Us:

Foundedin
2011,Kodiak Building Partnersacquiresandsupportslocallyownedbuildingmaterialscompaniesacrossthe U.S.Weempowerlocalleaderstomaintaintheirindependencewhilebenefitingfromnationalresources,allwithafocusonoperationalexcellence,innovation,andcommunityimpact.

Ourcompaniesservecontractors,homebuilders,remodelers,and consumers—delivering top-tierserviceanddrivinglocalgrowth.

Together,we’rebuildingstrongercommunities,onepartnershipatatime.

Position Overview:

The Senior Payroll Specialistisresponsibleformanagingpayrollactivitiesacrossallentitieswithinadesignatedregionofoperations .Thisroleensuresemployeesarepaidaccuratelyandontime,payrollpracticesarecompliantwithfederal,state,andlocallaws,andconsistentprocessesareappliedacross

Operating

Companies(OpCos).The Senior Payroll Specialistmustbewell -versedinADPWorkforce

Now,servingasthearea’ssubjectmatterexpertandsuper-usertomaximizesystemfunctionality.

In addition,thisrolesupportspayroll-relatedsetupfornewlyacquired

OpCos,coordinatespayrolltaxcleanupandcorrections,performstargetedpayrollaudits,documentsSOPs,andtrains

OpCocontactsonprocessesandprocedures.

Key Responsibilities:

Payroll Processing&Oversight

• Workwith Regional Human Resourcestomaintainaccuratetimekeeping .
• Administerandoverseefull-cyclepayrollforall
  
  Op Coswithintheassigned Region .
• Reviewpayrollsubmissionsforaccuracyinhoursworked,earnings,deductions,taxes,andbenefitcontributions.
• Manageoff-cyclepayrollruns(bonuses,corrections,retroactive adjustments).
• Reconcilepayrollregisterstofunding,taxes,andGLexports;manage reversals/voidsandretropaycorrectionsasneeded.
• CoordinateADPfilefeeds/GLexportswith
  
  Financetoensurecorrectlabordistributionandcostcentermapping.
• Acquisition Setup&Onboarding(Payroll)
• Setupnew/acquired
  
  OpCosinADPWorkforce
  
  Now(company codes,paygroups,earnings/deductions,PTO policies,direct deposit,andGLmapping).
• PartnerwithHR,Finance,andOpColeaderstocollectandvalidateconversiondata;supportparalleltestingandfirst-live payroll.
• Coordinatepayrolltaxsetupfornewstates/localities(SUI/SIT/local),ensuringcorrectratesandwork/residenttaxconfigurationsondayone.

Compliance&Reporting

• Ensurepayrollpracticescomplywithfederal,state,andlocalwageandhourrequirements.
• Monitortaxfilings,garnishments,andotherrequiredwithholdingsinpartnershipwith
  
  Payroll
  
  Manager.
• Generateanddistributepayrollandlaborcostreportsfor Areaand Op Coleadership using ADPreportingtools.
• Leadorsupportquarterlyandyear-end balancing(941/940,W-2/W-2c,SUI) andassistwithhistoricaltaxcleanupandamendedreturnsasneeded.
• Maintainaccuratemulti-stateemployeetaxprofiles(resident/nonresident,reciprocity,andlocaltaxes).

Support Responsibilities

• Serveasthefirstpointofcontactforpayrollquestionswithintheassigned Region.
• PartnerwithHR,Finance,andHQPayrolltoresolvepayrolldiscrepancies.
• Train Op Cotimekeepers /approversandpayrollcontactsontimelines,approvals,SOPs,andADPbestpractices;providerefreshertrainingaftersystem/process changes.
• Process Improvement&Consistency
• Drivestandardizationofpayrollprocessesacross Op Coswithintheassigned Region .
• Identifyandimplementopportunitiestoimproveefficiency,accuracy,andinternalcontrols.
• Supportpayrollsystemupgrades,process changes,andintegrations.
• Performperiodicpayrollaudits(timekeeping exceptions,paycodeusage,garnishment setup,tax configuration,andGLmapping) andremediatefindings.
• Create,publish,andmaintainSOPsanddeskguides;ensureversioncontrolandaccessibilityfor
  
  OpCos.

Qualifications:

• Associateor Bachelor’sdegreein
  
  Accounting,Finance,Human Resources,orrelatedfield.
• 3–5yearsofpayrollexperience,preferablyinamulti-entity,multi-state environment.
• Well-versedinADPWorkforce
  
  Nowwiththeabilitytofullyutilizesystemfunctionalityforpayroll,reporting,and compliance.
• Strongknowledgeofwageandhourlaws,payrolltaxregulations,andcompliancerequirements(including quarter/year-endandW-2/W-2c).
• Experiencesupportingpayrollaspectsofacquisitions(entity setup,data conversion,first-live payroll) preferred.
• Advancedproficiencywith Excelandcomfortworkingwithdatasetsandreports.
• Strongattentiontodetailandabilitytomeetstrictdeadlines.
• Excellentinterpersonalandcommunicationskills;abletopartneracrossHQ,Regional Leadership,andOpCoemployees.
• DemonstratedabilitytocreateSOPsandtrainothersonprocessesandprocedu…