Recruitment Operations Coordinator

We are seeking a detail-oriented and proactive
Recruitment Operations Coordinator
to support our recruitment team by improving hiring workflows, coordinating day-to-day recruiting operations, and helping integrate and manage
AI-enabled recruiting processes
. This role is ideal for someone who enjoys balancing administrative excellence, process improvement, data accuracy, and cross-functional collaboration.

In this role, you will help ensure a smooth, efficient, and candidate-friendly hiring process while supporting recruiters, hiring managers, and internal stakeholders. The role will drive the optimization of AI tools that enhance sourcing, scheduling, reporting, and recruitment operations.

• Coordinate job postings, interviews, candidate communications, and scheduling across multiple stakeholders
• Support recruiters and hiring managers throughout the hiring lifecycle
• Maintain accurate candidate records in the applicant tracking system (ADP)
• Post jobs across internal and external platforms and monitor listing accuracy
• Assist with offer coordination, background check workflows, and onboarding handoffs
• Track recruiting activity and ensure process compliance and timely follow-up
• Help maintain recruiting documentation, templates, SOPs, and process guides

• Identify inefficiencies in recruiting workflows and recommend improvements
• Standardize recruiting processes to improve consistency, speed, and candidate experience
• Support implementation of new tools, automations, and operational best practices
• Assist with project management for recruiting operations initiatives

• Help administer and support AI tools used in recruitment operations, such as sourcing support, scheduling automation, screening workflows, and reporting assistance
• Assist with testing, rollout, training, and adoption of AI-enabled recruiting tools
• Flag issues, biases, inaccuracies, or workflow breakdowns in AI-supported processes
• Support documentation and governance for responsible AI use in recruiting

• Generate recruiting reports and dashboards on metrics such as time-to-fill, pipeline activity, interview volume, and candidate conversion rates
• Maintain data integrity across recruiting systems
• Support audits, reporting requests, and operational analysis
• Use recruiting data to help identify trends and areas for improvement

• 3+ years of experience in recruiting coordination, talent operations, HR operations, or a similar role
• Strong organizational skills and attention to detail
• Experience working with applicant tracking systems and scheduling tools
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Comfort working with data, reports, and process documentation
• Experience with AI tools, workflow automation, and digital process improvement
• Experience with reporting tools such as Excel, Power BI, Tableau, or similar dashboards
• Understanding of recruiting compliance, data privacy, and candidate confidentiality
• Experience documenting SOPs and improving operational processes

• Operational support
• Process improvement
• AI tool support and adoption
• Scheduling and stakeholder management
• Data entry and data integrity
• Reporting and analytics
• Communication and collaboration
• Documentation and training
• Problem-solving

A successful Recruiting Operations Coordinator:

• Keeps recruiting processes organized, efficient, and candidate-friendly
• Improves team productivity through strong operational execution
• Helps the team responsibly adopt AI tools and automation
• Ensures accuracy in systems, reporting, and communications
Brings a continuous‑improvement mindset to recruiting operations
• Reporting dashboards and spreadsheets
• AI-enabled recruiting or workflow automation tools
• Working conditions are normal for an office environment.
• Must be able to sit for extended periods of time.
• Must be able to use a computer keyboard and view a monitor for extended periods of time.
• This role requires Stamford, CT office on‑site presence Monday through Thursday, with the flexibility to work remotely on Fridays.