Human Resources Specialist

Employee Group: Full Time Compensation Type: Salary Salary Range: $60,000 - $80,000 annually, based on experience FLSA Status: Exempt Department: Finance & Administration / Human Resources Reports To: Vice President of Finance Location: On Site - Orlando, Florida Version: 1.1

The Human Resources Specialist supports the full employee lifecycle and day-to-day HR operations for OPAV, including recruiting, onboarding, employee relations, performance management, payroll and timekeeping, workers' compensation, leave administration, compliance, employee records, training, recognition, and offboarding. The position serves as a primary HR resource for employees and managers and works closely with the Vice President of Finance and company leadership to keep HR processes timely, consistent, well documented, and compliant.

This role requires sound judgment, confidentiality, organization, follow-through, and the ability to independently manage recurring responsibilities while escalating significant or sensitive matters as appropriate.

Coordinate recruiting activities including job postings, applicant screening, interviews, candidate follow-up, offers, background checks, MVRs, and other pre-employment requirements.

Assist hiring managers with candidate evaluation and selection and maintain appropriate recruiting documentation.

Coordinate new-hire onboarding, I-9/E-Verify, HR/payroll system setup, orientation, policy and benefit information, required training, and completion of new-hire documentation.

Review timecards, missing punches, time off, approvals, overtime, and other timekeeping issues; follow up with employees and managers as needed.

Assist with weekly employee payroll processing and review, employee changes, deductions, reimbursements, garnishments, and payroll questions.

Coordinate with Finance, Labor, and Operations on employee and contractor documentation, onboarding, classification, and payroll-related matters as needed.

Serve as an HR resource for employees and managers regarding workplace concerns, policies, attendance, and routine employment matters, and support consistent interpretation and application of company policies.

Gather information and assist with workplace investigations, complaints, disciplinary actions, written warnings, performance improvement plans, and corrective actions under the direction of the Vice President of Finance; maintain appropriate confidential documentation.

Coordinate and track introductory, 30-, 60-, 90-day, and annual performance reviews as applicable; maintain documentation and manager follow-up.

Escalate significant, sensitive, or higher-risk employee relations matters to the Vice President of Finance.

Coordinate workers' compensation and workplace injury processes, including incident documentation, claim reporting, carrier/medical provider communication, appointments, work restrictions, claim follow-up, and return-to-work coordination.

Maintain workers' compensation and workplace injury files and assist with related audits and reporting requirements.

Administer and document employee leave, FMLA and other applicable leave, sick leave, attendance matters, and work restrictions; coordinate with management as needed.

Prepare and maintain documentation for promotions, transfers, compensation changes, title or department changes, and other employment status changes; coordinate approved changes with payroll and applicable departments.

Assist with compensation research and position reviews as requested.

Coordinate benefit enrollments, terminations, qualifying life events, annual…