Human Resources Specialist

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POSITION SUMMARY:

The Human Resources Specialist performs professional functions involving the daily operations of the Human Resources Department, ensuring compliance with company policies and employment laws.

• Learn all functions of the Payroll/Benefits Specialist, including processing of payroll and all that it entails, Workers Compensation, employee benefits, retirement, etc.
• Assist in maintaining all records for payroll, benefits, etc. and keep properly documented to ensure accuracy.
• Assure that all Federal, State, and local labor law posters are up-to-date and posted in City buildings.
• Post job openings on the City website, internally, and in City Hall. Post in other areas as needed, i.e. OML website, CLEET website, etc.
• Assist in updating, producing and distributing the Personnel Policy Manual.
• Assist in keeping employees notified of Personnel Policy changes.
• Reply to OESC regarding applications for unemployment from former employees.
• Assist in gathering information for auditors and consultants as needed.
• Work with Principal Retirement broker regarding new hire enrollment meetings.
• Keep employees notified and up to date with changes or annual notices regarding all benefits.
• Perform exit interviews with employees regarding payouts, exit interview forms, retirement, insurance, etc.
• Assist in performing background screenings through the payroll system screening process.
• Work closely with the Director of Human Resources on sensitive personnel issues.
• Keep updated on changes within the payroll system.
• Administer training instructions for annual mandatory employee training, utilizing Local
  
  GovU as well as other platforms.
• Update employee profiles in payroll system regarding training, licenses, etc.
• Keep job descriptions updated periodically by sending out to all supervisors for review,
• Assist in maintaining all personnel and payroll files in an orderly and efficient manner.
• Answer requests for information dealing with Human Resources and payroll.
• Prepare and monitor Family Medical Leave Act for employees taking leave.
• Maintain medical files of employees.
• Assist third party drug and alcohol screening company with pre-employment, post-accident and random screenings.
• Communicate with OML regarding trainings, 25 year service awards, etc.
• Maintain payroll system home page.
• Respond to employee questions and concerns related to policies, leave, wages, etc.
• Organize and store items in storage room and update log as needed.
• File and purge records according to the Open Records Act.
• Distribute retirement information to employees as required.
• Keep the Director of Human Resources informed daily of all pertinent information related to employees.
• Open and process mail daily.
• Cooperate and work with cross-training to assist other departments as needed.
• Operate office machines, including computer, scanner, copier, etc.
• Perform related tasks and other duties as assigned.

Applicant must have the following qualifications:

• Personal conduct is expected to promote competence, dependability and assurance.
• Attend schools, training seminars and workshops as needed.
• Understand and practice the City of Woodward Personnel Policy Manual.
• Maintain strict confidentiality regarding all aspects of position.
• Receive, relay, and transfer information accurately.
• Promote and maintain harmonious and effective working relationships with the public, co-workers, and all City employees.
• Requires extensive and frequent contact with fellow employees, other departments, the public, and vendors where tact, diplomacy and confidentiality are extremely important.
• Recognize any maintenance needs that arise.
• Handle contacts well, in person and on the telephone.
• Communicate effectively, verbally, orally, electronically, or in writing.
• Comprehend and follow written and verbal instructions.
• Read, understand and communicate fluently in the English language.
• Possess thorough knowledge of Business English, spelling,…