Executive Assistant, Human Resources - Chili, NY

Executive Assistant, Human Resources
- Chili, NY
- Full-Time, Days

Job Category: Human Resources

Requisition Number: EXECU
002719

• Full-Time

Showing 1 location

• Pay or shift range: $27.88 USD to $30.28 USD
  The listed salary range reflects the budgeted compensation for this position. Final offers may vary based on factors such as the candidate’s experience, education, qualifications, and other job-related considerations.

Lifetime Assistance – Executive Assistant, Human Resources
Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Position Overview:

Job Title: Executive Assistant, Human Resources
Location: Rochester, NY, 14624
Department: Human Resources
Reports To: Chief Human Resources Officer (CHRO)
Employment Type: Full-Time, Non-Exempt
Starting Wage: $27.88 – $30.28/hour

Why Should You Work for Lifetime Assistance?

• No-Premium Health Insurance: Access comprehensive healthcare at no extra cost.
• Education Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships.
• Paid Training &
  
  Coaching:
  
  Receive hands‑on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
• Career Growth: Clear pathways to advancement, leadership training, and coaching support.
• Work-Life Harmony: Generous paid time off and supportive scheduling.
• Join a Caring Culture: Be part of a compassionate, mission‑driven team that values every person — both those we support and our employees alike.

Your

Core Responsibilities:

• Serve as the CHRO’s right hand, providing proactive executive support and managing calendars, meetings, correspondence, expense reporting, competing priorities, and confidential matters with precision and discretion.
• Anticipate the CHRO’s upcoming deadlines, meetings, commitments, and information needs, proactively ensuring they are organized and prepared.
• Coordinate complex meetings involving executive leadership, internal stakeholders, external partners, and committee members.
• Prepare agendas, presentations, reports, correspondence, and materials for executive, committee, and leadership‑level meetings.
• Attend Retirement Committee meetings; coordinate agendas and meeting materials, document minutes, and support appropriate follow‑up.
• Track commitments, action items, deadlines, and follow‑up activities on behalf of the CHRO to help ensure priorities move forward.
• Support special projects, organizational initiatives, presentations, and other priorities led by the CHRO.
• Serve as a key operational resource to the HR Leadership Team, coordinating department priorities, projects, reporting, and administrative needs whilemaintainingprimary responsibility for supporting the CHRO.
• Plan and coordinate HRdepartmentteam‑building, recognition, and other employee engagement activities.
• Maintainaccurateand confidential employee records and HR documentation, including personnel files, organizational charts, internal resources, SOPs, and HR SharePoint content.
• Respond to audit and documentation requests, employment verifications, and authorized internal requests for employee information whilemaintainingconfidentiality, accuracy, and appropriate controls.
• Administer the Agency’s Referral and Welcome Bonus programs from eligibility determination through payout, including tracking, reporting, employee communication, and educationregardingprogram requirements.
• Support HRIS administration and data integrity, including serving as backup for…