Payroll Specialist Class Code

Fleming County Schools Fleming County Board of Education
- Flemingsburg, Kentucky Open in Google Maps

Fleming County Schools Fleming County Board of Education
- Flemingsburg, Kentucky Open in Google Maps

This job is also posted in Fleming County Schools

Job : 5919049
Final date to receive applications: Posted until filled
Posted: Sep 09, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Fleming County Schools

Job Description

Updated February 2024

Class Code: 7191

JOB DESCRIPTION

Position Title: Payroll Specialist

Responsible To: Personnel Director

Assistant Superintendent

Basic Function: Perform complex and responsible payroll duties requiring

knowledge of both classified and certified payrolls.

Performance Responsibilities:

• Provide training, guidance and work direction to secretaries, clerks or temporary personnel, as assigned to the payroll unit.
• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.
• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.
• Process and record specialized payroll services including Workers’ Compensation, retroactive pay, voluntary deductions and other related services.
• Calculate and prepare annual salary and budget projections for categorical programs as assigned.
• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.
• Sort and distribute paychecks and warrants according to established procedures and guidelines.
• Prepare and maintain files of records and documents relating to work schedules and prepare reports as needed.
• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.
• Operate standard office equipment including a computer terminal as required.
• Perform other related duties as assigned by supervisor or superintendent.

Knowledge of:

• Principles and techniques involved in both classified and certified payroll preparation, monitoring and control.
• Financial record-keeping principles and procedure.
• Modern office practices, procedures and equipment.
• District organization, operations, policies and objectives.
• Applicable State requirements and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operations of a computer terminal and other office equipment.
• Tax withholding, voluntary deduction, garnishments and fringe benefits.
• Oral and written communication skills.

Ability to:

• Perform complex and responsible payroll duties with a high degree of skill and accuracy.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Process payroll and related records for classified and certified payrolls.
• Train and provide work direction for others.
• Deal tactfully and effectively with irate employees.
• Add, subtract, multiply and divide quickly and accurately.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Plan and organize work.
• Operate standard office equipment including a computer terminal as required.

Minimum Qualifications:

Any combination equivalent to: high school…