Personnel Services Manager

Location: Northern

## Personnel Services Manager Apply:
Remote Type
- Hybrid:
Posting Location
- William & Mary:
Full time:
Posted Today:
JR102073
** Job

Requisition :
** JR102073 Personnel Services Manager (Open)
** Job Posting

Title:

** Personnel Services Manager
** Department:
** CC00189 WM001 | SOE | Education Deans Office
** Job Family:
** Staff - Program Management
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** School of Education
** Primary Job Posting

Location:

** Posting Location - William & Mary
** Job Description

Summary:

** As an integral part of the School of Education (SOE), this position reports to and supports the Director of Finance & Administration, and coordinates with University HR, Office of the Provost, Student Employment, SOE academic departments, and appropriate committees to initiate and provide coordination of all personnel and pay-related actions for all SOE positions while adhering to University, Federal, and State policies and guidelines.
This position requires the ability to learn and understand HR policies and procedures relevant to recruitment, pay, and employee benefits, as well as the faculty lifecycle process which includes annual review, promotion, tenure, faculty verification, leaves, and separations/retirements. Additionally, this position requires a commitment to a high level of confidentiality, excellent interpersonal, communication, and organizational skills, and a proactive mindset.
*
* Job Description:

***
* Required Qualifications:

*** Bachelor’s degree or equivalent combination of education, experience, and training.
* Excellent oral and written communication skills.
* Proficiency with Microsoft Office Suite applications (Word, Excel, Outlook, TEAMS, and PowerPoint) and the ability to quickly learn new systems/programs.
* Demonstrated experience managing complex administrative processes and workflows.
* Strong problem-solving and analytical ability.
* Strong organizational skills with the ability to carry out multiple competing and changing priorities within a deadline-driven environment.
* Detail oriented with good records management skills.
* Experience with adhering to organizational policies and procedures.
* Ability to handle sensitive and confidential information with discretion.
*
* Preferred Qualifications:

*** Experience in higher education administration, human resources, or faculty affairs.
* Substantive experience with an HR information system or related data processing system.
* Experience establishing workflow processes and standards operating procedures (SOPs).
* Experience with One Drive and SharePoint.
*
* Job Duties:

40% - Personnel and Pay Actions Support:
*** Create and maintain tracking mechanisms for all new and recurring personnel actions.
* Create all personnel, pay actions, and funding allocations for submission and processing according to existing policies and by designated deadlines.
* Process clearance requests for all terminating employees in a timely manner.
* Educate employees (student and non-student) on timesheet submission and approvals as necessary.
* Run and/or maintain employee reports (staff, faculty, adjuncts) for reference.
* Troubleshoot payroll questions and work with University HR, Payroll, and Student Employment to resolve any issues.
* Maintain organizational charts and job descriptions.
* Coordinate annually with the Dean, the Director of Finance & Administration and Finance, and UHR to create, update, or terminate stipend/secondary positions as needed.
* Manage records and data systems, ensuring accuracy, confidentiality, and compliance with records retention policies.
* Ensure University HR receives all relevant personnel documents for employee files to ensure compliance with University, State, and Federal Laws and Regulations.
**…