Human Resources Specialist – Poughkeepsie, NY

Job description:

Clearwave Mental Health is a growing mental healthcare organization providing specialized psychiatric care and innovative treatment options across our ten New York locations. As we continue to grow, we're growing our People & Organizational Development function, which is intentional about how we hire, develop, support, and recognize our employees. We're looking for a Human Resources Specialist to join our team and play an important role in that work.

This is a hands-on, highly collaborative HR position with exposure to many areas of the employee experience. You'll report directly to the Associate Director of People & Organizational Development and collaborate with leaders and employees across the organization. You'll be involved in hiring, onboarding, employee engagement, training, internal communications, recognition programs, company events, and HR projects. You'll have opportunities to take ownership of projects, bring your own ideas to the table, and see the impact of your work across the organization.

This role is a great fit for someone who wants more than a traditional administrative HR position. We want someone who is curious, organized, people-oriented, detail-focused, and proactive.

• Coordinate new-hire onboarding, including system access, welcome communications, and onboarding materials.
• Coordinate candidate scheduling, interviews, and hiring logistics.
• Assist with resume review and initial candidate screening for designated positions.
• Source candidates through recruiting platforms, colleges, universities, career fairs, and other hiring opportunities.
• Research and identify relevant career fairs and recruiting opportunities.
• Attend career fairs and recruiting events with HR or organizational leadership.
• Conduct initial interviews for designated positions following appropriate training.
• Help create a professional, organized, and positive candidate experience throughout the hiring and onboarding process.

• Support the coordination of employee events, wellness activities, recognition programs, and engagement initiatives across Clearwave locations.
• Manage employee recognition activities, including birthdays, work anniversaries, and employee appreciation programs.
• Maintain calendars for internal celebrations, awareness days, and engagement opportunities.
• Proactively identify opportunities to strengthen employee engagement and connection.
• Bring forward ideas that help employees feel recognized, informed, and connected to the organization.

• Coordinate employee training in partnership with the Associate Director of People & Organizational Development.
• Support the development of internal newsletters and communications related to employee programs, events, training, and organizational updates.
• Maintain and update employee resources and HR information on Clearwave's intranet.
• Support employee training by coordinating materials, editing recorded sessions, and assisting with the preparation and communication of training content.
• Help ensure HR and organizational communications are clear, professional, timely, and engaging.

• Support company-sponsored community service, charitable, and philanthropic initiatives.
• Coordinate employee participation and communications for community programs and events.
• Assist with company-wide initiatives and special projects that connect our employees with the communities we serve.

• Maintain accurate employee documentation and HR and training platforms.
• Assist with training audits to ensure required tasks are completed and up to date.
• Support day-to-day HR administration and employee processes.

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field.
• Experience in Human Resources, recruiting, employee experience, administration, communications, or a related field preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently while knowing when to seek guidance.
• Proficiency with Microsoft Office and ability to learn HR and business systems.
• Professional, approachable, and confident when communicating with employees, candidates, leaders, and external partners.
• Proactive and willing to take ownership of projects from start to finish.
• Resourceful and reliable.
• Able to handle confidential…