HR Coordinator – Onboarding & Compliance

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Full Time Reston, VA, Reston, VA, US

8 days ago Requisition

Salary Range: $23.77 To $32.08 Hourly

Job Title:

HR Coordinator – Onboarding & Compliance

Location:

Reston, VA

HGL is seeking an organized and detail-oriented HR Coordinator – Onboarding & Compliance to support onboarding operations and HR compliance administration across the employee lifecycle. This role is responsible for coordinating onboarding activities, maintaining HR records, supporting compliance initiatives, and ensuring a consistent and positive new hire experience.

The ideal candidate is highly organized, process-driven, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

• Coordinate onboarding activities for new hires, including onboarding documentation, scheduling, and communications.
• Administer onboarding packets and ensure completion of required employment documentation.
• Coordinate pre-employment activities including background screenings, drug screenings, and onboarding requirements.
• Process and maintain I-9 and E-Verify documentation in compliance with federal requirements.
• Coordinate new hire orientation logistics and onboarding workflows.
• Serve as a point of contact for new hire onboarding questions and support.

• Maintain employee personnel files and HR records in accordance with company policy and applicable regulations.
• Support HR compliance initiatives, audits, and reporting requirements.
• Monitor and track required acknowledgments, compliance training assignments, and onboarding documentation.
• Assist with labor law posting coordination and compliance administration.
• Support document retention and recordkeeping processes.
• Maintain confidentiality of sensitive employee and company information.

• Perform HRIS data entry and maintain employee records with accuracy and timeliness.
• Support HR operational processes and workflow tracking in Nutrient, ADP, and SharePoint.
• Assist with maintaining onboarding and compliance documentation and procedures.
• Provide general administrative support to the HR department as needed.

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and HRIS systems.
• Demonstrated ability to provide exceptional customer service and support to employees and internal stakeholders.

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of HR coordination, onboarding, or HR operations experience preferred.
• Experience supporting onboarding and HR compliance processes preferred. Physical & Environmental Requirements PHYSICAL & COGNITIVE REQUIREMENTS
  • Prolonged sitting up to 70% of the time
  • Repetitive hand motions (typing, tool use, etc.)
  • Ability to see details at close range
  • Ability to see details at a distance
  • Viewing computer screens for extended periods
  • Analyzing and synthesizing data
  • Complex problem solving and decision making
  • Reading and interpreting technical documents or regulations
  • Writing reports, proposals, or technical documentation
  • Coordinating multiple priorities
  • Communicating effectively with clients, team members, and stakeholders
  • Managing competing deadlines and shifting priorities
  WORK ENVIRONMENT…