Human Resource & Office Administrator

Fighting For The Elderly, Vulnerable and Injured .

York Law Corporation attorney group shot

Job Title: HR & Office Administrator
Location: Sacramento, California (ON SITE)
Employment Type: Full-Time
Reports To: Business Operations Manager (“BOM”)
Pay Range: $31.25-$38.46 (Paid hourly, FT, Non-exempt)

We are seeking a highly organized, results-driven, tech-savvy, and proactive professional to support day-to-day operations, HR functions, and recruiting efforts at York Law Firm. This role is essential to maintaining smooth office workflows, continuous recruiting, supporting legal case management, and ensuring a positive experience for our clients, law firm operations, our legal team, job applicants, and new hires.

• Manage full-cycle recruitment for legal, administrative, and operations roles (job postings, screening, phone screens, coordination with managers, interview scheduling).
• Maintain and optimize the Applicant Tracking System (ATS), ensuring accurate candidate data and timely status updates.
• Conduct initial candidate assessments and recommend qualified candidates to hiring teams.
• Coordinate interviews, follow-up communication, reference checks, and offer logistics.
• Develop skills-based competency tests for applicants.
• Partner with the BOM to assess staffing needs and hiring timelines.
• Support employer branding efforts, including posting roles across multiple platforms and managing candidate engagement.
• Assist with onboarding, orientation, I-9 completion, and new hire documentation.
• Supports the BOM in assisting with time and attendance, payroll and benefits.
• Ensure compliance with California employment laws.
• Oversee onboarding, orientation, and documentation for new hires.
• Support BOM in the training and development programs to support continuous team upskilling and competency using the LMS.
• Draft and circulate internal memos (policy updates, events, compliance reminders).
• Coordinate staff events, recognition programs, and morale initiatives.

• Pull and prepare operational, HR, and performance-based reports from internal systems.
• Monitor employee workload, case flow, and productivity metrics using case management and reporting tools.
• Identify performance trends, bottlenecks, and opportunities for process improvement.
• Maintain and oversee dashboards used by leadership to assess team performance and organizational health.

• Administer the Learning Management System (LMS), ensuring content accuracy, enrollment, tracking completions, and reporting on training compliance.
• Upload, update, and organize training modules, SCORM files, and internal content.
• Support the BOM and department leads with training coordination and competency tracking.
• Manage vendor relationships, including contracts, renewals, and service performance.
• Coordinate building maintenance, office supplies, equipment servicing, and general facility operations.
• Ensure timely invoice processing and expense tracking for all office-related vendors.

• Provide day-to-day support to employees and help resolve administrative or operational issues.
• Assist the BOM with employee management tasks including performance tracking, corrective follow-up, accountability support, and record-keeping.
• Draft internal communications such as memos, updates, reminders, and policy notices.
• Supervise inventory levels and coordinate the procurement of office and building supplies.
• Support the BOM to maintain, troubleshoot, and ensure optimal functioning of legal case management software and portals.
• Help plan staff meetings, events, recognition initiatives, and culture-building activities.
• Data hygiene:
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