Leave of Absence Specialist

Essential Functions Leave Administration

• Manage the leave of absence process from initial inquiry through approval, extensions, intermittent leave and return to work.
• Educate employees on leave programs including Family Medical Leave Act (FMLA), Short-Term Disability, Parental, and Military leaves along with state specific programs.
• Partners with disability leave vendor, monitoring cases, ensure appropriate follow up and timely case processing.
• Coordinate with HR Business Parters for complex accommodation and return to work cases.

• Manage leave-related payroll and benefits activities including premium payment, benefit continuation, paid time off usage and employee status updates
• Ensure accurate HRIS and payroll transactions related to Leave

• Manage workers' compensation leaves from initial reporting through claim closure.
• Coordinate claim filing, drug screening requirements, lost time tracking and return-to-work activities.
• Partner with Carriers, adjustors and CBX Safety Department to facilitate claim management and accurate reporting.

• Maintain compliance with federal, state and local leave regulations
• Develop and maintain leave of absence policies, procedures and process documentation.
• Generate and analyze reports related to leave utilization, claim activity and compliance metrics

Other duties as assigned.

• Associate's or Bachelor's Degree, or an equivalent combination of education/experience preferred
• 3-5 years of experience managing employee leave programs in a multi-state organization
• Proficiency with Microsoft Office Suite required

• Excellent verbal and written communication skills required
• Excellent attention to detail
• Working Knowledge of FMLA, ADA and applicable state and local leave requirements
• Motivated self-starter
• Experience in a shared services, helpdesk or customer support environment is preferred.
• Bilingual English/Spanish preferred

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms.

This role requires frequent lifting of items weighing 5-25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware.

Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.