Faculty Affairs Generalist

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $69,000 - $74,863

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Associate Director, Faculty Affairs, the Faculty Affairs Generalist (Generalist) supports all Faculty Affairs operations and functions in the School of Professional Studies, which serves as the HR arm for the Academic Affairs division within the School. The Generalist manages the hiring/appointment process of all faculty and non-faculty academic appointments and liaises with internal and external constituents to resolve payroll related issues.

The Generalist also provides support for essential core functions within the Academic Services & Innovation unit of the school’s Academic Affairs division pertaining to the recruitment and assessment of top-tier scholar-practitioners who have distinguished themselves as exceptional educators, subject-matter experts, and industry leaders.

• Assists Faculty Recruitment & Planning department with the recruitment of faculty by posting positions using Talent Link, Smart Recruiters, and Linked In, in addition to posting in outside advertising sources.
• Reviews applications for qualifications and sends candidates to hiring managers.
• Communicates with new hires and program teams to ensure a smooth onboarding experience.
• Compiling data on part-time faculty demographics and diversity to inform faculty staffing.

• Responsible for onboarding faculty and those serving in a non-faculty academic capacity which includes the creation of appointment letters, UNIs, and employee files; additional responsibilities may include managing the background check process for Pre-College instructors.
• Contacts new faculty to collect required information and paperwork (e.g. tax forms, personal information form, etc.).
• Responds to faculty inquiries regarding paperwork, salary, and Columbia UNI/email, and .

• Assists academic programs within SPS to update and maintain annual Course Planning documents for Masters, non-degree programs, ALP, Pre-college, and Summer Sessions.
• Responsible for the preparation and processing of faculty payroll, including the processing of any employment related changes in People Soft.
• Liaises with internal and external constituents to resolve issues and to ensure timely processing of new-hire/appointment, reappointment, termination and other related transactions.
• Manages submission and approval process of timesheets for hourly student employees.
• Assists Finance team with payroll reconciliation at the close of each term.

• Determines teaching eligibility for all identified faculty, in accordance with CU policy and obtain additional approvals when required (i.e. when appointing an Officer of Admin/Research).
• Responsible for partnering with ISSO to sponsor appropriate visa for faculty.
• Tracks and ensures compliance concerning I-9 processing, COVID-19 Safety & Monitoring program, Conflict of Interest, FERPA.
• Works with Provost's Office, HR, and A&S Academic Affairs to ensure compliance with University policy and employment laws for all academic appointments.
• Responsible for effectively communicating policy updates with faculty and administrators, anticipating problems and suggesting potential solutions to ensure compliance.