Personnel Administrator

Department: Human Resources
Reports to: Plant Manager / HR Manager
Employment Type: Full-Time

The Person nel Administrator provides essential administrative and operational support to the HR function at our food manufacturing facility. This role manages day-to-day personnel processes, maintains accurate employee records, supports recruiting and onboarding, ensures compliance with employment regulations and corporate policies, and delivers a positive employee experience. You will be a key point of contact for employees on routine HR matters and help keep HR operations running smoothly and efficiently.

• Maintain accurate and confidential employee records (personnel files, pay changes, status changes, etc.).
• Administer the full employee lifecycle processes, including recruitment administration, onboarding/offboarding, wage increases, promotions, and related documentation.
• Support recruitment by posting job advertisements, screening applications, coordinating interviews with management, and managing candidate communications.
• Handle routine employee inquiries regarding policies, benefits, leave, and employment terms; escalate complex issues as needed.
• Administer leave management (vacation, sick, personal, FML, etc.), track attendance, and prepare discipline documentation for manager completion when required.
• Assist with payroll by collecting and verifying data (timesheets, overtime, absences, new hires/terminations) and liaising with corporate administration and payroll.
• Help maintain HR policies, the employee handbook, and internal communications.
• Ensure compliance with internal policies, and procedures, and applicable employment regulations.
• Coordinate training records and mandatory trainings.
• Provide general administrative support to HR management.
• Contribute to continuous improvement of HR processes and systems.
• Performs other duties as assigned.

• Proven experience in an HR administrative, personnel, or office administration role with HR exposure (1-3+ years).
• Strong working knowledge of HR best practices.
• Excellent organizational skills and high attention to detail.
• Strong written and verbal communications skills; professional and approachable manner.
• High level of discretion and ability to handle confidential information.
• Proficiency with Microsoft Office (especially Excel and Word).
• Ability to prioritize workload, meet deadlines, take on additional tasks when needed, and work both independently and as part of a team.

• Experience with recruitment administration and payroll support.
• Familiarity with food manufacturing/production environments.

• Opportunities for professional development and career growth.
• Paid time off and holidays.
• A collaborative and safety-focused work environment.
• Stable, year-round employment with a growing essential food manufacturer.

TOBA, Inc. DBA Wald Family Foods is an AFFIRMATIVE ACTION and Equal Opportunity Employer. We prohibit discrimination and harassment of any kind.