Payroll Manager

Reports to: Director of Finance

FLSA Status: Non-Exempt

Location: District Office

Contract Length: 240 Days

Job Summary: The Payroll Manager is responsible for accurately and efficiently processing employee payroll, ensuring timely and correct compensation while adhering to federal, state, and local policies and regulations related to employment.

• Enter new hires in eFinance, ensuring accuracy based on:
  • District salary schedule
  • Board approval
  • Appropriate job and location codes
• Utilize salary schedule information to ensure accurate employee earnings.
• Calculate and process:
  • Employee wages and salaries
  • Hours worked and overtime pay
• Determine with holdings, deductions, and net pay in accordance with state and federal guidelines.
• Prepare and distribute payroll checks or direct deposits.
• Balance payroll earnings and deductions
• Process payroll changes, including:
  • Payroll deductions
  • Salary adjustments
  • New employee information (e.g., W-4 forms)
• Ensure accuracy and adherence to procedures prior to processing payroll.
• Develop a process for, and maintain accurate and up-to-date payroll records, including:
  • Employee payroll information
  • Leave records
  • Service records
• Conduct ongoing review of compensation and benefits:
  • As recorded on contracts
  • Within eFinance
  • In accordance with district policy and board approval
• Prepare and submit payroll reports and forms to government agencies (e.g., IRS, state employment agencies).
• May assist in annual audits of payroll records.

• Coordinate the collection and verification of employee timesheets and attendance data.
• Communicate with staff to ensure the accuracy of reported information.

• Coordinate with EBD (Employee Benefits Division) for all necessary reports and information.
• Coordinate employee benefit processes, including:
  • Annual open enrollment
  • New employee enrollment for insurance and other benefits
• Coordinate with other pertinent benefit providers to ensure benefits for BSD personnel.

• Respond to employee inquiries regarding:
  • Pay
  • Deductions
  • Benefits
• Work with employees to explain and resolve discrepancies in payroll information.

• Coordinate compliance efforts with labor regulations, including:
  • Fair Labor Standards Act (FLSA)
  • Family Medical Leave Act (FMLA)
  • Equal Employment Opportunity (EEO)
• Maintain confidentiality of all employee payroll and sensitive information.

• Perform other duties and responsibilities as assigned by the supervisor.

• Federal, state, county, and city statutes, rules, and policies related to employment and payroll.
• Blytheville School District and departmental policies and procedures.
• State systems for payroll processing, including eFinance.
• Employment regulations including FLSA, FMLA, and EEO.

• Strong verbal and written communication skills with the ability to convey information clearly and precisely.
• Excellent organizational skills and attention to detail.
• Proficiency in operating a personal computer and using a variety of software applications.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.

• Establish and maintain effective working relationships with co-workers, vendors, and the public.
• Maintain confidentiality and handle sensitive information with discretion.
• Commitment to the district’s mission of providing a high-quality education and supportive environment for all students and families.

• 3-5 years of experience in payroll or human resource or finance related roles, preferably within a school setting.
• Proficiency in payroll software systems and e-Finance
• Proficiency in Google and Microsoft Office applications and basic office technologies.
• Ability to handle confidential information with discretion and integrity.
• Attention to detail and ability to manage multiple tasks.

• May be required to lift and carry heavy, bulky supplies and materials weighing up to 50 pounds.
• May be required to work outside during normal working hours.
• May be required to travel to perform work functions.