Legal Assistant – Corporate​/Litigation

National law firm Michael Best & Friedrich LLP is seeking a proactive, highly organized, and tech-forward administrative support professional to join our
Wilmington, North Carolina
office. This is an exciting and highly visible role supporting the North Carolina Managing Partner and firm’s National Strategic Growth Partner, whose practice focuses on
General Corporate, Mergers & Acquisitions (M&A), Corporate Governance, Litigation (General),and related areas. The Legal Assistant will provide largely onsite (in-office) administrative and legal support to the Partner and his team, combining traditional executive-level coordination with substantive legal practice support including filings, matter intake, client communications, billing oversight, and document management. The ideal candidate brings strong communication skills, robust computer and technical skills, AI proficiency, law practice experience, a strong attention to detail, and an organized, proactive, and problem-solving mindset to a dynamic, client-facing role.

• Manage an active calendar of appointments, schedule meetings, video calls and travel plans on behalf of attorneys, ensuring optimal performance of the schedule
• Through excellent verbal and written communication, keep attorneys well informed and up to date on upcoming commitments and responsibilities
• Draft, review, and manage client-facing emails and professional communication, ensuring all external correspondence reflects a polished, professional tone
• Function as a client concierge responding to inquiries from clients, referral sources, and attorneys in a timely and professional manner, and assisting with client touchpoints and follow up
• Take business development notes on client calls
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Leverage AI tools and emerging technologies to streamline administrative workflows, enhance productivity, and improve the quality and efficiency of work product
• Compose and prepare confidential correspondence
• Draft, transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports
• Maintain and organize both hard-copy and electronic files
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Enter time into time management software on behalf of timekeepers and assist with reviewing prebills
• Communicate with clients as to billing issues and status of matters
• Update and maintain reports and trackers using Excel and/or Smartsheet
• Docket, track and create reports with litigation software, Court Alert
• E-file in North Carolina Courts and NC Secretary of State
• Track and file continuing legal education credit for assigned legal staff
• Provide assistance in civic, charitable, community, and professional activities
• Provide backup coverage for the front desk as needed

• This position will be based in our Wilmington office.
• 5+ years of experience working in a legal environment, preferably in the corporate transactional and litigation practice areas
• Preference given to those with experience with electronic filings or working knowledge of litigation process
• Ability and willingness to work in the office four to five days per week
• Exceptional communication skills via phone, email, and in-person, with the ability to represent attorneys and the firm effectively
• Ability to prioritize competing deadlines
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Growth mindset
• Strong organizational and process skills, focused attention on detail, and ability to spot…