Program Operations Specialist, Department of Lab Medicine & Pathology Purchasing

Location: Northern

## Program Operations Specialist, Department of Lab Medicine & Pathology Purchasing Apply remote type:
Medical Centers Only - 3 Days Remote per Week locations:
Seattle, WAtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
- ** Job Description
**** Who we’re looking for:
** The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a
** Program Operations Specialist
** with the
** Purchasing Team
** at the
** downtown Seattle Financial Building**.The Program Operations Specialist is responsible for the daily review and approval of purchasing transactions including requisitions, reimbursements, Pro Card transactions, Supplier Invoice Requests, and other purchasing activities supporting the Department. The position is also responsible for coordinating purchasing workflows, intake processes, purchasing systems administration, operational documentation, and projects associated with maintaining and improving departmental purchasing operations.

This position supports Purchasing leadership by assisting with process improvement initiatives, developing and maintaining Standard Operating Procedures (SOPs), administering departmental purchasing platforms, coordinating equipment, contract, and other purchasing request intake, supporting staff and end-user training, and monitoring purchasing workflow activities. The Program Operations Specialist reports directly to the Assistant Director of Purchasing and serves as a departmental liaison by identifying operational issues, analyzing workflow trends, coordinating cross-functional purchasing activities, and supporting continuous improvement efforts.

All actions are performed in collaboration with Purchasing leadership to ensure departmental processes are executed accurately, consistently, and in accordance with University and departmental policies.
*
* Work schedule:

*** 100% FTE
* Monday – Friday
* Day shift
* Three days remote per week
** What you’ll contribute:
*** Daily Process & Systems
** Act as Cost Center Manager, reviewing and approving requisitions, reimbursements, Pro Card transactions, Supplier Invoice Requests, and other Workday purchasing transactions to ensure accuracy and compliance with UW and DLMP policies.
* Review and Assign purchasing order requests to Buyers based on workload and departmental priorities.
* Mange intake and review of purchasing-related requests, including equipment purchases, capital equipment, contracts, agreements, standing orders, Sole Source Justifications (SSJs), and other purchasing requests to ensure required documentation, approvals, and supporting information are complete prior to processing.
* Monitor and manage purchasing workflow activity, monitor order volumes and trends, and communicate operational concerns and workload recommendations to Purchasing leadership. And assist with identifying workload forecasts and operational planning needs.
* Lead initial escalation for Buyers and Fiscal Specialists in resolving urgent purchasing requests, supplier issues, invoice discrepancies, damaged shipments, and other purchasing-related customer service concerns.
* Serve as a departmental resource regarding Purchasing platforms, procurement systems, purchasing procedures, and University purchasing policies by assisting customers, suppliers, and departmental staff with purchasing processes and system-related questions.
* Manage purchasing inbox workflow, customer communications, and request routing to ensure timely response and continuity of Purchasing operations along with Purchasing Manager.
* Serve as liaison between laboratories, departmental users, Fiscal, Procurement Services, and Purchasing staff to facilitate purchasing workflows and resolve operational issues.
* Systems Administration, SOPs & Training
** Develop, maintain, and update Purchasing Standard Operating Procedures (SOPs), workflow documentation, operational reference materials, and training guides.
* Administer departmental Purchase Path workflows, including users, approvers, organizational updates, worktags, cost centers, routing changes, and system maintenance.
* Maintain Media Lab purchasing documentation…