Project Coordinator

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products.

The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit

The Project Coordinator is responsible for coordinating customer projects from order placement through final delivery, ensuring materials, inventory, purchasing, scheduling, and delivery activities remain aligned with customer requirements and project timelines. This role serves as a central point of coordination between customers, Sales, Purchasing, Warehouse, Dispatch, and Operations to ensure orders are processed accurately, materials are available when needed, and deliveries are completed on schedule.

The ideal candidate has strong building materials knowledge, exceptional organizational and problem-solving skills, and the ability to manage multiple complex projects and priorities in a fast-paced distribution environment.

• Coordinate customer projects from the point of sale through order fulfillment and final delivery
• Process and maintain customer orders accurately within company systems
• Review project requirements, customer documentation, material needs, and delivery schedules
• Maintain organized project records and ensure required paperwork and documentation are complete
• Monitor active projects and proactively identify issues that could impact customer schedules
• Coordinate project changes, material requirements, and delivery adjustments with customers and internal teams
• Maintain accurate project information and provide timely status updates throughout the order lifecycle
• Support billing and project closeout activities upon completion of customer orders

• Serve as a primary operational point of contact for customers throughout project fulfillment
• Build strong customer relationships through responsive, accurate, and professional communication
• Communicate order status, material availability, delivery schedules, and project changes
• Respond quickly to customer questions and resolve order or delivery issues
• Anticipate customer needs and proactively address potential scheduling or material concerns
• Partner with Sales Representatives to ensure customer commitments and expectations are met
• Deliver a high level of service while balancing customer needs with operational capabilities

• Coordinate closely with Dispatch to schedule and manage customer deliveries
• Review customer delivery requirements, project schedules, and material priorities
• Assist with planning daily delivery schedules based on customer needs, fleet availability, and operational capacity
• Coordinate trucks, drivers, and delivery resources to support scheduled customer deliveries
• Communicate delivery instructions and project requirements to Dispatch, Warehouse, and delivery personnel
• Monitor scheduled deliveries and respond to delays, changes, or operational challenges
• Help ensure trucks are properly prepared and loaded to support accurate and timely delivery
• Coordinate delivery changes with customers and internal teams as project needs evolve

• Coordinate material procurement with Purchasing based on active customer projects and anticipated demand
• Monitor material requirements and communicate purchasing needs to maintain project schedules
• Track incoming materials and identify potential shortages or supply issues
• Partner with Purchasing to expedite critical materials when necessary
• Support material planning for large or complex projects requiring phased purchasing and deliveries
• Maintain awareness of product lead times and proactively communicate potential impacts to customers and Sales
• Ensure material…