Executive Assistant to the Office of the President and Board Relations Job South Portsmouth Kentucky USA,Management

Location: South Portsmouth

Executive Assistant to the Office of the President

The Executive Assistant to the Office of the President provides comprehensive executive-level assistance and operational management to the Office of the President by performing significant administrative responsibilities with the highest levels of professionalism, confidentiality, and integrity. The Executive Assistant directs the office's operational, fiscal, and administrative functions; serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the President;

and serves as primary liaison to the SSU Board of Trustees. The position provides direct support to the President to move strategic initiatives forward, delivers project management oversight for key presidential priorities, and leads preparation and logistical support for high-profile meetings and events. The Executive Assistant plays a critical role in helping the President achieve maximum impact on behalf of Shawnee State University and the communities it serves.

Principal

Duties and Responsibilities

Functions

Operational Management of the Office of the President and Executive-Level Assistance to the President and Chief of Staff

High-Profile Meeting and Event Preparation and Logistical Support

Budget Preparation, Monitoring, and Reporting for the Office of the President, Board of Trustees, and Chief of Staff

Liaison to the SSU Board of Trustees and Management of All Aspects of Board Operations and Meeting Preparation

Project Management Oversight for Key Presidential and Cabinet-Level Strategic Initiatives

Duties and Responsibilities

Operational Management of the Office of the President and Executive-Level Assistance to the President and Chief of Staff

Direct, coordinate, and execute the administrative, fiscal, and operational business of the Office of the President; maintain open and productive relationships with Cabinet, President's Council, and Senior Leadership team; develop meeting agendas and ensure follow-up on actions and decisions.
Facilitate the strategic utilization of the President's time through calendar management, screening meeting requests, coordinating daily schedule, providing preparatory documents, and serving as delegated signature authority for leave requests of President's direct reports.
Exercise outstanding judgment in triaging issues, queries, decisions, and initiatives; research and analyze complex problems; provide recommendations for resolution; manage confidential records; draft correspondence and presentations; and interface with key internal and external partners including trustees, donors, elected officials, and civic leaders.
Provide supervision and training to Presidential Ambassadors, student assistants, and/or interns; serve as resource to General Counsel and Chiefs/Vice Presidents' staff on policy, procedures, and Office of the President initiatives.

High-Profile Meeting and Event Preparation and Logistical Support

Prepare daily/weekly presidential briefings for all meetings and calls with background, agendas, project steps, action items, progress, and deadlines; ensure timely follow-up; maintain a daily call list for presidential outreach.
Plan and support meetings to ensure professionalism and efficiency; coordinate schedules, materials, and records for Cabinet, President's Council, Senior Leadership, university committees, ODHE, and government officials; undertake research and collect and analyze data as background for meetings and special initiatives.
Oversee, plan, and support presidential events and entertainment (on and off campus) in coordination with the Director of Alumni & Community Events; personally staff or arrange staffing for the President at major events; coordinate with the Chief Advancement Officer on relationship management and fundraising activities.
Create, administer, and maintain processes to track progress on key cabinet-level initiatives designated as Presidential priorities to ensure agreed-upon actions are taken and targets are achieved.

Budget Preparation, Monitoring, and Reporting for the Office of the President, Board of Trustees, and Chief of Staff

Develop budget proposals for all accounts assigned to the Office of the President; provide budget analysis and forecasting; monitor budgets; ensure expenditures are correctly recorded and account balances are sufficient to cover costs.
Identify funding sources for unanticipated needs; prepare budget transfers for the President; serve as designated signature authority for approving expenses of President's direct reports as needed.
Assist the President with university-wide budget preparation, monitoring, and reporting as needed.
Prepare payment documents, requisitions, and other business documents for the office; maintain compliance with records retention requirements.

Liaison to the SSU Board of Trustees and Management of All Aspects of Board Operations and Meeting Preparation

In collaboration with the President and Board Secretary, serve as primary…