Executive Director, Fiscal Services

Coast Community College District

Executive Director, Fiscal Services

Job# DM-005-27

Salary: $ - $ Annually

Deadline: 9/14/2026 11:59 PM Pacific

The Executive Director, Fiscal Services, is a dynamic position that requires a person with strong communication, leadership, and functional skills. The successful candidate would oversee four departments:
Accounting, Purchasing and Contracts, Payroll, and Budgets and Grants, representing a total of 28 employees. They would directly supervise each department’s manager as well as one administrative assistant. They would interact regularly (including presenting fiscal workshops, holding and attending meetings, sharing fiscal data, and providing direction/support) with the vice presidents, administrative services; directors, fiscal services; collective bargaining representatives; participatory governance committees;

and more at each of the three colleges in the District.

Plans, directs, organizes, controls, and integrates the District’s financial, budgeting, accounting, and payroll activities and operations. Directs and participates the preparation of comprehensive financial analyses and reports. Directs development of annual operating, capital, program, grant, and other fund budgets and long-range financial forecasts. Provides expert professional assistance and support to the Vice Chancellor and the Board of Trustees on financial, accounting and related policy and planning matters.

The Executive Director of Fiscal Services is a senior mid-management position, directing and integrating a program of broad, comprehensive financial services for the District, including budgeting, financial forecasting and analyses, financial reporting, accounting, payroll and benefits. The incumbent provides advice and counsel on the financial implications of major planning and policy issues and provides technical financial support for development of financing for major capital projects.

• 1. Plans, organizes, and manages and evaluates the work of financial, budget, accounting, and support staff. Establishes departmental standards and work plans, prioritizes, assigns, and reviews the work of staff.
• 2. Establishes standards for staff, monitors, coaches, and evaluates the performance of a high performing staff to departmental goals and personal development targets. Monitors workload and coaching staff for continuous performance improvement. Recognizes performance outcomes and takes action to address deficiencies.
• 3. Participates with other executive team members and contributes to the developing and implementing the District’s strategic and business plans, goals and objectives. Directs department staff to develop and apply new processes and technologies to achieve higher efficiency, productivity and customer service in department work processes.
• 4. Plans, organizes, directs and oversees the District’s budget administration activities and functions. Oversees development and implementation of and interprets, enforces and explains budget process, policies and procedures. Reviews, analyzes, and develops recommendations regarding budget issues and alternatives.
• 5. Directs and/or conducts completion of financial planning activities and analyses. Analyzes and determines the impact of economic, legislative, enrollment and other changes and/or trends on the District’s financial plans and budgets. Provides assistance and expertise to departments in financial planning for programs authorized by the Board.
• 6. Plans, organizes, manages and directs the District’s general ledger accounting activities and operations. Establishes internal controls and procedures to ensure records are accurate, up-to-date, complete and in compliance with all appropriate standards, laws, rules, regulations and policies.
• 7. Plans and directs the accounting and payroll operations by administering financial controls for the billing, receipt and accounting for funds from all sources. Ensures proper accounting for all expenditures and revenues in accordance with GAAP and GASB.
• 8. Plans, organizes, manages and directs the District’s bond financial activities…