Contracts and Operations Manager

Welcome to the Management Commons Job Board! Below you will find career opportunities with dynamic fiscal sponsors and other innovative organizations!

Non-Profit/Volunteering Contracts Manager

Job Type
:
Full Time

Work Location
:
Hybrid

The California Coalition for Black Birth Justice (the Coalition) was co-founded and launched in 2022 by Black women birth justice leaders with the goal of unifying and strengthening the Black birth justice movement in California. The Coalition is committed to serving as a statewide connector and convener, supporting the care and capacity of the Black birth justice workforce, and scaling systems change improvement efforts with health care institutions.

The California Coalition for Black Birth Justice is fiscally sponsored by the Public Health Institute (PHI), a nonprofit organization dedicated to promoting health, well-being, and quality of life.

The Coalition is in an exciting stage of growth and expansion! The Contracts & Operations Manager is a key operational leader for CCBBJ, responsible for owning the Coalition’s contract and grant life cycles and driving the day-to-day systems that keep the organization running smoothly. This is an excellent opportunity for a detail-driven individual who enjoys working with numbers, contracts, and building more efficient systems that support a growing, mission-driven organization focused on birth equity and justice work.

This is a regular, full-time, California-based position with a work schedule of 40 hours per week (100% FTE). The incumbent will work primarily remotely and occasionally from our Los Angeles office. Occasional travel throughout the California state and the country may be necessary.

The full salary range for this position: $71,843 to $104,153 per year. The anticipated hiring range for this position is from $78,000 to $90,000, based on 100% FTE. The starting salary is determined using a variety of factors, such as the candidate’s knowledge, skills, and experience, as well as internal equity consideration and budget availability.

• Own the full contract lifecycle for the Coalition — drafting, reviewing, negotiating, executing, tracking, and renewing contracts with partners, vendors, consultants, and funders.
• Develop and maintain a centralized contract and grants tracking system, ensuring visibility of key dates, deliverables, and compliance requirements across all active agreements.
• Ensure contracts and grants align with organizational policy, funder requirements, and legal/compliance standards; flag risk and elevate as needed.
• Serve as the primary point of contact for contract-related questions from internal team members and external partners.
• Work closely with fiscal sponsor PHI on contracts, documentation submission, and compliance, staying current on PHI organizational policies and updates.
• Research grant opportunities that align with CCBBJ mission and core values.

• Lead day-to-day operational functions of the Coalition, including office logistics as needed and building and maintaining organizational systems.
• Monitor project milestones, deliverables, and in partnership with the broader team, ensuring accountability and clear communication.
• Manage payment processing and monthly reconciliations in partnership with fiscal sponsor.
• Develop, document, and continuously improve operational systems, processes, and policies as the Coalition grows.
• Work with PHI grants and contracts team to complete financial projections, grants and finance reports, staffing allocations, and more.
• Review and approve staff time sheets and travel requests.
• Develop and maintain contact database management, developing donor relations and providing updates on programmatic activities.

• Provide administrative and logistical support to leadership as needed.
• Coordinate key meetings, including agendas, minutes, and follow-up on action items.
• Contribute operational and contracts expertise to the Coalition’s overall strategy…