Office Manager

Manages administrative activities and procedures to ensure staff, equipment, supplies, and other resources are used effectively and economically. Supports department leaders to carry out office administration policies, programs, and activities that minimize disruptions to normal operations.

• Organizes and directs office services and day-to-day operations and procedures to include bookkeeping, preparation of reports, coordinating medical staff appointments, mail and messenger services, records management, facilities management, and other administrative/clerical services as assigned.
• Researches, evaluates, and recommends office supplies and equipment purchases to minimize costs and meet department's operational needs.
• Coordinates and completes related human resources activities for recruitment and hiring of new faculty and staff.
• Oversees reporting of automated and manual time card transactions.
• Provides human resources support for department(s) or designated area(s) and acts as departmental liaison to Payroll, Human Resources or other Institution offices.
• Maintains and coordinates personnel record keeping and transactions for the department including staff recruitment, appointments, status changes, special leave requests, terminations, attendance records and department performance evaluations.
• Manages and coordinates the activities of office personnel by determining work procedures and assigning duties.
• Reviews work for exactness, neatness, and conformance to policies.
• Serves as a liaison between staff and departments to coordinate and provide overall continuity of staff activities.
• Performs all other duties as assigned.

• Managerial/Supervisory:
  Ability to plan, assign, delegate and/or supervise the work of others.
• Knowledge:
  Demonstrated knowledge with administrative processes.
• Proficiency with Microsoft Word, Excel, PowerPoint, Internet Explorer, and Outlook.
• Confidentiality:
  Ability to process and handle confidential information with discretion.
• Organizational
  
  Skills:
  
  Excellent organizational, prioritization, time and project management abilities.
• Communication:
  Excellent written, verbal, and interpersonal communications skills.
• Ability to establish and maintain effective working relationships.

Experience:

• Five (5) years administrative experience is required.

Education:

• Bachelor's Degree degree required is required.

• Five (5) years administrative experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America's Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at…