Manager – Physical Inspection - Illinois Development Authority

Organization:

Illinois Housing Development Authority

Asset Management

Join our Team! At IHDA we strive to create and maintain a work environment that promotes diversity, recognition and inclusion. IHDA is committed to hiring and investing in individuals of diverse talents and backgrounds to ensure a range of perspectives and experiences inform and guide our work of financing affordable housing in the state of Illinois.

Who we are:

The Illinois Housing Development Authority (IHDA) is one of the Nation’s preeminent Housing Finance Agencies and one of the State’s ten largest financial institutions. Our mission is to finance the creation and preservation of affordable housing across the state. IHDA oversees more than 20 federal and state programs on behalf of the state of Illinois and serves as one of the state’s primary resources for housing policy and program administration.

For over 50 years, IHDA has led the state in financing and supporting affordable housing.

This position is housed within the Asset Management department, which monitors long-term physical, financial, operational, and administrative compliance for IHDA-assisted developments.

This particular position is housed within the following group:
Contract Administration

The Contract Administration team coordinates operations and compliance with the Portfolio Analysis and Project Operations Compliance teams, as well as external development partners, to ensure long-term physical condition and contractual compliance of IHDA-assisted developments. The team’s core responsibilities are:
1) overseeing physical inspection compliance, including in-house inspectors and third-party vendors;
2) administering Section 811, SRN, and Mod-Rehab contracts; and
3) managing data integrity, reporting, and system workflows across IHDA platforms.

• Analyzes risk and regulatory requirements to develop and maintain a schedule and assignments for required physical inspection activities in coordination with Assistant Director – Contract Administration.
• Provides on-site presence at IHDA-financed developments conducting quality assurance, leading training, and supervising staff and/or vendors (this will account for approximately 15-20% travel).
• Trains, supervises, and assesses performance of Physical Inspection staff to ensure consistency with IHDA standards and compliance requirements.
• Contract administration for third-party inspection vendor including but not limited to: designing and executing a structured onboarding program that prepares the vendor for independent deployment consistent with NSPIRE standards, system requirements, and quality control expectations; developing, monitoring, and acting upon performance metrics; reviewing inspection outcomes; developing and instituting exception reports; implementing quality control measures; monitoring contract; initiating vendor payments; and communicating with vendor to ensure consistency with IHDA standards and compliance requirements.
• Assigns inspections to in-house and contracted inspection personnel, with oversight to ensure consistency in reporting, regulatory alignment, and performance.
• Oversees quality assurance (QA) of physical inspections (conducted by in-house or third-party vendors) through data review, staff debriefings, and supervisory desk- and on-site coordination.
• Oversees compliance filing process including IRS Form 8823 preparation, extension approvals within authorized thresholds, and timely submission consistent with IHDA’s 45 day filing obligation.
• Maintains data integrity across all IHDA-designated systems by establishing and enforcing standards for accurate, complete, and timely entry of all inspection activity from assignment through closeout.
• Develops and…