Business Operations Manager

BUSINESS OPERATIONS MANAGER

The Business Operations Manager (BOM) is responsible for the management of the school’s core business functions - accounting, HR, facilities and technology - as well as managing and overseeing day-to-day operations in the front office, including maintaining a pristine office space and welcoming and directing current and prospective families, students and guests. The BOM is a multi-talented leader who maintains and optimizes school systems, owns and is accountable for key school and campus processes like procurement and facilities maintenance, and partners with the Director of School Operations and School Leader to ensure our schools are well-run, fully compliant and financially secure, during both in-person and virtual learning.

The Business Operations Manager reports to the Director of School Operations and works closely with the Regional Operations, Accounting, HR, Facilities and Technology teams, the School Operations team, and School Leadership.

• Deep integrity and commitment to KIPP Public Schools Northern California’s mission and values required
• 2+ years of office management, operations, accounting, human resources or facilities management, including working knowledge of general office business systems and practices required
• Experience working in a fast-paced, entrepreneurial environment required

• Bachelor’s Degree and 2+ years of work experience or 4+ years’ work experience required

• Self-awareness and a commitment to continuous learning
• Adept at problem solving and decision making, with a keen attention to detail
• Ability to self-direct, prioritize and multi-task among competing goals
• Demonstrated ability to work well with others and build relationships across teams
• Excellent written and verbal communication skills with keen attention to detail
• Proficiency in one or more of the the languages spoken by the school community (Spanish, Mandarin, Vietnamese), required/preferred
• Proficiency in Microsoft Office suite or Google Suite required
• Ability to learn and utilize technology necessary to operate in a virtual office environment (i.e. Zoom)

Manages daily office operations

• Organizes, secures, and maintains a pristine office space and environment for students, staff and families
• Models, upholds and maintains a positive, nurturing, achievement-oriented school culture by welcoming and attending to prospective and current families and directing phone calls and guests warmly and professionally
• Drafts, translates, and distributes school correspondence and communications - including letters, newsletters and weekly bulletins - and manages or supports all other school-based communications and systems (ex. Mail Chimp, Parent Square).
• Partners with Director of School Operations, teachers and staff to plan and coordinate field trips and other student and school-wide events, as needed
• Administers basic first aid, distributes medication, maintains injury reports, and contacts parents regarding health and safety, as necessary. Reports major injuries, head injuries and other school incidents to DSO.
• Adhere to KIPP’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations.

Oversees day-to-day accounting, contracting and vendor management procedures

• Partner with the regional Accounting team to manage and oversee school-wide procurement, cash receipts, deposits, and the effective, compliant development and implementation of financial policies, including those related to accounts receivable and payable, budget line item management and invoice entry and approval.
• Partner with the Director of School Operations and School…