Business Manager,II,or III Job Northern Kentucky USA,Management

Position Function:

Manages and coordinates the business purchasing operations for the department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures.

Salary Grade

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Area of Specialization

Dean's Office

Essential Duties and Responsibilities

Purchasing & Operational Oversight – Provides direct management and oversight of College purchasing, storeroom, inventory control, and related ancillary operations to ensure timely procurement of critical supplies, equipment, and services.

Process Management & Customer Service – Establishes systems for tracking purchase requests, outstanding orders, backorders, vendor payments, inventory levels, and other critical activities through completion; proactively communicates delays or issues to College departments and escalates barriers when necessary.

Manages the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations.

May supervise staff, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.

Coordinates, designs, and implements internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university.

Develops and implements systems and processes to establish and maintain records for the operating unit.

Prepares, in conjunction with the budget office, budget requests, operating budgets, legislative budget requests, and formal budget revisions as required.

Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.

Evaluates and/or negotiates contracts for the purchase of services in coordination with the university purchasing department.

Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.

As appropriate to the needs of the unit, may oversee auxiliary units.

Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.

May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.

Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.

Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.

Performs miscellaneous job-related duties as assigned.

Full supervisory responsibility for other employees is a major responsibility and includes training, evaluating,…

Business Manager , II, or III