Program Manager, BioMed Education and PSM, and Family Med

Program Manager, Bio Med Education and PSM, and Family Med

Job Category: Management Occupations

Requisition Number: PROGR
001452

• Posted :
  August 14, 2026
• Full-Time
• On-site

Showing 1 location

Charles R. Drew University of Medicine and Science
1731

E. 120th Street
Los Angeles, CA 90059, USA

Charles R. Drew University is located in the Watts-Willowbrook area of south Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students.
CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of south Los Angeles neighborhoods.

Job Summary:

The Program Manager (PM) reports to the Department Chairs of their assigned departments. The Program Manager will be assigned to one of the department groupings such as:

• Department of Pediatrics and Internal Medicine
• Department of Biomedical Science Education and Preventive and Social Medicine
• Department of Surgery, Obstetrics and Gynecology, and Physical Medicine and Rehabilitation

The Program Manager primary role is to manage the department fiscal and organizational structural and respond to University requests. The Program Manager will interact with departmental leadership and faculty daily to achieve their education strategy . The Program Manager is directly responsible for all administrative operations encompassed within the Department’s mission areas of teaching, research, and service. The Program Manager will closely monitor and ensure contracts and service agreements are current and updated on an annual basis or as needed.

In partnership with the Chair and faculty leadership, the Program Manager will be responsible for short- and long-term strategic planning to develop departmental administrative and financial goals and objectives.

Essential Duties and Responsibilities:

• Responsible for the financial reporting of the department
• Serve as the primary point of contact.
• Assist in the development of spreadsheets to track grant funding and implementation.
• Develop and format grant budgets, narratives, and other supporting documents.
• Create templates for (letters, Memoranda of Understanding, etc.)
• Coordinate quality control checks and review all grant materials.
• Keep the team up to date on project progress and report any delays in a timely fashion
• Serve as a liaison and or delegate to staffing changes and or management to the PI
• Assist in any post-award grant revisions and conduct debrief to share feedback on unfunded grants.
• Serve as the liaison between the PI and the Office of Sponsored Programs
• Provides administrative management and oversight of all aspects of the contract and grant activity for the department by ensuring that the staff and principal investigators are following all regulations in accordance with university policy and sponsor guidelines including Federal, State, Private and Institutional sponsors.
• In conjunction with the Chair, the PM develops the annual departmental budget considering all revenue sources and departmental expenditures. They are responsible for forecasting, trending, and projecting budgetary needs for departmental expenses. Calculate project metrics; including (among others) quality assurance (QA), compliance, technical performance measures, strategic plan implementation.
• Monitor the operational budget and variance reports on a monthly basis to provide the Chair with an analysis and expectation of meeting financial goals to maintain solvency.
• In conjunction with the centralized contracting office participates in the negotiation of financial contracts with outside companies, individuals, etc. for professional services on behalf of the faculty and department
• Work with teams to create and standardize processes to reach team goals.
• Oversees the work of contracted consultants/providers to ensure fidelity with the scope of work, sponsor, and CDU requirements.
• Assist with grant budget preparations
• Monitor all grant materials and request changes to ensure that they strictly adhere to funder requirements
• Package and submit properly completed and timely grant applications per funders’ requirements to the Office of Sponsored Programs for final review and submission.
• Ensure that all application documents are uploaded and filed upon completion
• Process invoices and reimbursements using the eRequester software and reconciles…