Director, Board Relations and Executive Office

Department: Museum Executive Office

Reports to: Director and President, Academy Museum of Motion Pictures and Academy Collection

Workplace

Location:

Los Angeles – Academy Museum

Compensation: $106,090 - $130,000

Reporting to the Director and President, Academy Museum of Motion Pictures and Academy Collection, this position serves as a strategist and advisor within the Executive Office, ensuring coordination of executive priorities, Board governance, and organizational initiatives. This role serves as the primary liaison to the Academy Museum Board of Trustees, overseeing board relations and governance processes; guiding projects and priorities as directed by the Director and President across the organization;

and leading the effective operations of the executive office.

Key responsibilities of this role include project and office management, maximizing the effective operation of the Executive Office with respect to workflow, scheduling, budget, communications, and events. This role requires a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders.

• Manage all aspects of the administrative functions of the Executive Office to ensure timely, accurate, and professional support for the Director and President. In collaboration with the Senior Coordinator, Executive Officer, this includes scheduling calls, meetings and tour logistics, travel arrangements, expense reports, and budget processes.
• Manage all Board of Trustees activities and governance processes including board communication, meeting schedules including committee meetings and relevant prep meetings, and trustee engagement events in partnership with the Director and President and in coordination with trustees including board officers and committee chairs and staff.
• Work with the office of the CEO of the Academy of Motion Picture Arts and Sciences on board presentations, meetings, and other activities relating to the Academy Foundation and the Academy Collection.
• In partnership with relevant staff, ensure all materials and deliverables related to Board and committee meetings including presentation decks, agendas, meetings minutes, and talking points are well-prepared and delivered in a timely manner.
• In consultation with and at the direction of the General Counsel, maintain bylaws, board manuals, committee charters, and ensure alignment with nonprofit governance best practices.
• Work closely with Director and President, Governance and Nominations Committee, and Chief Revenue and Business Development Officer on Board recruitment and onboarding.
• Maintain excellent relationships with trustees and their offices or support staff.
• Implement and execute positive and effective communication strategies with staff, board members, and other key stakeholders.
• Partner closely with Director and President to translate strategic priorities into action and coordinate across departments to advance priorities, resolve issues, and ensure alignment and accountability.
• Keep Director and President, and key staff, abreast of significant matters within the boards and foster positive relationships on their behalf.
• Communicate on behalf of the Director and President with board members, donors, and staff.
• Partner with relevant teams to strategically prioritize and coordinate the Director and President's external engagements and digital presence, ensuring alignment with fundraising, donor cultivation, and trustee engagement goals.
• Develop internal and Executive Office communications, including letters and other correspondence, executive presentations/decks and messaging guidance for the Director and President, tailoring content and concepts based on audience.
• Track and organize reviews and deadlines for the Director and President.
• Attend meetings as needed and manage follow-up accordingly.
• Coordinate with and welcome visitors on behalf of the Executive Office.
• Conduct research on various Executive Office initiatives or projects, as requested.
• Serve as a liaison to the Executive Office, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.
• Develop and maintain Executive Office files, CRM, and workflow databases for efficient management and sharing of information.
• Provide support to the Director and President of the Academy Museum at events.
• Keep a…