Department Academic Administration Assoc

Job Title Department Academic Administration Assoc

Requisition Number

Requisition Number RE55864

Working Title

Department Name

Department Name 8E050:

Geography

Work Location

Work Location Lexington, KY

Grade Level 42

Salary Range

Salary Range $/hour

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

AA

for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting at a workstation for extended periods of time; lifting/carrying light-weight objects; and walking across campus.

Shift

Monday – Friday 8:00 am – 5:00 pm; and occasional evenings and weekends based on unit needs.

Job Summary

The College of Arts & Sciences is seeking a Department Manager to support the Department of Geography. This individual will assist in the management of day-to-day operations, and provide vital support to the students, faculty, and leadership in the department, namely the Directors of Graduate Studies and Undergraduate Studies, Chair, and Associate Chair.
Under the guidance of the Department Manager Sr and Department Chair, this individual will assist with tasks critical to the success of the Department of Geography per College and University deadlines and expectations, which may include but are not limited to:

• collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews
• submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc.
• collection of payroll information and submission of payroll reports
• meeting monthly with the College Business Center for departmental budget reviews and planning per Dean’s Office
• items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.
• maintaining departmental files and records
• attending all Department Manager meetings and training opportunities as scheduled by the College

The Associate Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean’s Office, Business Center, Space and Facilities, CATS , Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Associate Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors.

This individual will serve as an advocate for the departments and faculty, and an active member of a team of Department Manager colleagues and College staff. Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations, and be a team player with a strong ability to multitask and collaborate in a fast-paced environment.

Skills / Knowledge / Abilities

Working knowledge of Excel, Access, Outlook, and Word; multi-tasking; attention to detail; quick-learner; able to prioritize; good customer service skills.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? Yes

Preferred Education/Experience

Driver’s License preferred

Final date to receive applications

Final date to receive applications 10/05/2026

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