Marketing & Business Development Coordinator

Join a growing team of marketing and business development professionals in a collegial and collaborative law firm. The Marketing & Business Development Coordinator reports to the Marketing & Business Development Manager and works closely with the Marketing & Business Development team and other internal teams to support the execution of the firm's marketing, business development, communications, and event initiatives.

This role spans four core areas of responsibility: event coordination and scheduling logistics; marketing communications and content development; departmental tracker and data management; and general operations and administrative support. The ideal candidate is highly organized, detail-oriented, and able to manage multiple ongoing projects and deadlines simultaneously, while also producing polished, professionally formatted content that adheres to the firm's brand standards. This role plays a critical supporting function within the department, maintaining order across a wide range of moving parts — ensuring the right details are tracked, deadlines are met, and nothing is overlooked.

Success in this role requires strong written and verbal communication skills, sound judgment, and the ability to work independently in a professional services environment. This person will interact regularly with attorneys, business professionals, and external contacts across varying levels of seniority and must bring both precision and professionalism to every deliverable.

For more than 75 years, Ropers Majeski has provided high-quality legal advice to a wide range of clients. With eight offices worldwide, we handle complex business challenges and provide sophisticated advice to companies and individuals.

• Coordinate and manage scheduling, rescheduling, calendars, reminders, and logistics for marketing and business development meetings, events, sponsor ships, and related initiatives
• Execute firm events and related communications, including invitations, attendee tracking, and reminders
• Support event and attorney-related logistics, including travel arrangements and other administrative needs associated with marketing and business development activities

• Draft, proofread, and edit social media posts, website content, invitations, internal communications, and other marketing materials in alignment with firm branding and style standards, ensuring all deliverables are thoroughly reviewed prior to distribution
• Assist in the production and distribution of internal announcements and recurring communications

• Maintain and update departmental event trackers, calendars, and related systems in real time, ensuring all information is accurate, complete, organized, and consistently aligned across platforms
• Track marketing and business development activities, deadlines, sponsor ships, and attorney participation to support departmental planning
• Maintain task tracking systems and support departmental workflow organization to ensure timely follow-through and visibility into priorities and deadlines

• Support administrative and operational functions, including expense processing, reimbursements, and invoice coordination
• Track inventory of the firm's branded items and place orders as needed
• Support onboarding efforts for newly hired lawyers and business professionals
• Conduct conference, organization, sponsorship, and business development research to support firm initiatives and networking opportunities

This position can be based out of any of our United States offices or be fully remote, assuming the ability to work the required schedule.

Qualified candidates will have:

• Bachelor's degree (B.A. or B.S.) and 1-3 years of related business development, administrative, communications, or professional services support experience, ideally in a law firm or other professional services role
• Exceptional attention to detail and organizational skills, with the ability to manage multiple assignments, deadlines, and priorities simultaneously
• Strong written and verbal communication skills, including the ability to proofread thoroughly and draft polished, professional communications and marketing materials
• Strong time management skills and the ability to work independently, prioritize competing responsibilities, and follow through on assignments in a timely manner
• Demonstrated ability to manage…