Events Coordinator

OBJECTIVE:
Provide event planning, coordination, donor solicitation and execution for Capital Roots

• Bachelor’s degree or equivalent combination of education, training and experience.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to engage effectively with donors, volunteers, board
• members, sponsors, community partners, and other stakeholders.
• Proficiency in Microsoft Office Suite and web-based applications.
• Experience with donor database systems; familiarity with NeonCRM is preferred.
• Demonstrated time management, project management and organizational skills.
• Demonstrated ability to work independently in a fast paced environment, meeting multiple deadlines.
• Exceptional attention to detail with a commitment to accuracy in event planning, donor stewardship,
• communications, and reporting.
• Comfortable with donor solicitation, sponsorship outreach, networking, and cold calling.
• Genuine enthusiasm for, and commitment to, the mission of Capital Roots.
• This is not a remote work position, the position requires the candidate to be on-site at Capital Roots
• and may require some evenings or weekends.

• Fundraising Event Planning and Execution
• Plan, organize, and execute Capital Roots' major annual fundraising events.
• Develop event strategies, timelines, and project plans to ensure successful outcomes.
• Collaborate with the Chief Development Officer to develop and manage event budgets.
• Negotiate and coordinate with venues, entertainers, vendors, and other event service providers.
• Solicit sponsor ships and in-kind donations while cultivating relationships within the business
• community.
• Coordinate event mailings, invitations, donor solicitation materials, and solicitation lists.
• Ensure timely acknowledgment and stewardship of donors and sponsors.
• Recruit, support, and collaborate with event committees throughout the planning process, including
• Event Operations
• Oversee event logistics, including setup, registration, on-site management, and event breakdown.
• Anticipate and resolve logistical challenges to ensure a seamless participant experience.
• Support and staff smaller Capital Roots events and cultivation activities throughout the year.
• Marketing and Volunteer Engagement
• Partner with the Community Engagement Manager to develop event marketing strategies, printed
• materials, and social media promotion.
• Collaborate with the Community Engagement Manager to recruit, organize, and support volunteers for
• events and special projects.
• Reporting and Administrative Support
• Track event metrics, fundraising outcomes, and key performance indicators.
• Prepare regular reports and updates for the Chief Development Officer.
• Maintain accurate event, donor, sponsor, and committee records.
• Organizational Collaboration
• Participate in Capital Roots events, staff meetings, and organizational initiatives.
• Collaborate across the Development team and throughout the organization to foster teamwork,
• knowledge sharing, operational resilience, and a positive organizational culture.
• Perform other duties as assigned by the Chief Development Officer and CEO.
• Working Conditions
• Occasional evening and weekend work is required to support events and organizational activities.
• Local travel may be required for meetings, site visits, and events. Must possess a valid driver’s license.
• Ability to lift and move event materials and supplies as needed.

This is a full-time non-exempt position (40 hours per week) paid hourly ($17/hour) at an annual rate of approximately $35,300 per year, in a flexible work environment. The typical work schedule is 9 am to 5 pm Monday-Friday, however some evenings or weekends may be required as needed. Excellent benefits including monthly medical and…