Inspection Program Coordinator

Job Details

Job Location:

Remote - Spring Mills, PA 16875

Position Type:
Full Time

Salary Range: $63,000.00 - $68,000.00 Salary

Job Shift: Day

Pennsylvania Certified Organic (PCO) is excited to announce a position opening for an Inspection Program Coordinator (IPC) to join our team. The IPC is primarily responsible for coordinating and assigning inspections for all programs (e.g. organic and grass-fed) and types (e.g. unannounced, residue testing, and investigative) in a manner that achieves completion goals, and recurring inspection requirements and conducting inspections, including field evaluations, in accordance with PCO policies and procedures.

Minimum 3-year experience in inspections and/or certification related roles, preferably in a regulated industry and inspection coordination experience preferred, but not required.

PCO is a growing non‑profit organization that works with farmers and food producers across the US. PCO provides organic certification services to more than 1600 operations, employs approximately 40 staff, and sub‑contracts with around 50 inspectors. Our staff are dedicated to our vision: A world where agriculture systems prioritize health, ecological balance, fairness and care. and we are committed to a work culture of purpose, caring, and results.

This position is fully remote with travel. The salary for this position will be $63,000 - $68,000. This position will remain open until filled.

Class:
Full‑time, Exempt

Reports to:

Inspections Deputy Director

Location:

Remote

Direct Reports:
None

The Inspection Program Coordinator performs coordination of inspections/inspectors and supports the responsibilities of the Inspections, Certification, and Quality Teams.

• Inspection Coordination
• Inspector Personnel Management
• Inspections

• Coordinate and assign inspections for all programs (e.g. organic and grass‑fed) and types (e.g. unannounced, residue testing, and investigative) in a manner that achieves completion goals, and recurring inspection requirements;
• Serve as primary contact for contract and staff inspectors for inspection assignments, scheduling, and file management;
• Coordinate and collect annual inspector contracts;
• Track and monitor inspection reports, unannounced inspections, and residue sample submissions to ensure timely submission;
• Ensure cost‑efficient use of inspection program resources including travel time and expenses;
• Update and maintain PCO’s database for communicating inspection assignments; and
• Coordinate with the Certification Team to ensure that prioritized inspection files are available for inspection in time to meet client and inspector needs.

• Assist the Inspections Deputy Director with policy and procedure development, documentation, and implementation;
• Maintain a system for inspectors to access current and relevant PCO materials;
• Assist the Inspections Deputy Director with material development, inspector evaluations, inspector and staff training, and other tasks as requested; and
• Support, coach, and mentor inspectors for continuous improvement of inspection quality.

• Conduct inspections, including field evaluations, in accordance with PCO policies and procedures; and
• Maintain a high‑level understanding of the inspection process and ensure all required qualifications to perform inspections are in good standing.

• Assist with Certification and Quality Team tasks as requested;
• Participate in staff, inspections, and certification team meetings (additional meetings as needed);
• Serve as a representative of PCO in relevant industry areas as appropriate and role model diversity, equity, and inclusion; and
• Perform any other tasks relevant…