Property Manager

Job Description

Leumas Residential is seeking a reliable, skilled Property Manager to administer and maintain all phases of the community operations under the direction of the Property Management Analyst. Specific areas of responsibility include personnel functions, community maintenance, monitoring market conditions, budget control, advertising, and resident relations. Effective in resident relations and resolution of resident issues. Responsibility for weekly/monthly reports to include receiving and posting all rents and security deposits promptly and in accordance with the standards established by Leumas Residential.

Responsible for maintaining office clerical, filing, and record-keeping systems for the community. Identify and strive to meet the owners' and residents' expectations.

• Initial Asset Take-Over Responsibilities (please note that there are contractual timelines that must adhere to, and therefore "time is of the essence" with respect to items requested):
• Call all vendors to obtain written confirmation that they have received our management change notice and that all future invoices will be sent directly to the property.
• Submit an updated rent roll and delinquency report to the Property Management Coordinator.
• Submit a written report to the Property Management Coordinator, which outlines any emergency or adverse conditions at the property.
• Provide tenants with written notification of upcoming unit inspections in accordance with local law.
• Ensure that maintenance staff conduct an Initial Inspection of all vacant and occupied units and complete a unit condition report for each unit.
• Submit a written report to the Property Management Coordinator outlining the rental rates for units & amenities at competitive properties.
• Submit a written report to the Property Management Coordinator containing a summary of all buildings and units within the property.
• Ensure that maintenance staff conducts an Initial Inspection to confirm that all doors and windows can be closed and locked by the tenant; that all smoke detectors, fire extinguishers, and carbon monoxide detectors are operable; and that all window bars and window securing devices comply with local code enforcement. Upon completing these inspections, a written summary of the inspection must be submitted to the Property Management Team.
• Confirm that the office and Common Areas have no existing circumstances that would infringe upon the rights of individuals on the basis of disability in accordance with Section 504 of the Rehabilitation Act of 1973.
• Personnel Supervision
• Identify and recruit qualified personnel to fill voids in the on-site staffing plan.
• Hire, train, evaluate, and supervise all on-site employees under the direction of the Property Management Coordinator.
• Coaches and counsels on-site employees.
• Prepares and conducts performance reviews and recommends salary increases.
• Handles disciplinary action, including terminations, completes counseling summaries, and communicates with Property Management Coordinator.
• Conducts community staff meetings regularly.
• Develops an integral team that effectively sells the quality and professionalism of Leumas Residential.
• Prepares all payroll and payroll related forms accurately and promptly. Maintain a record of regular and consistent attendance.
• Marketing and Leasing
• Supports the overall marketing efforts and offers input and suggestions regarding advertising, promotions, etc.
• Analyzes and monitors the community market conditions to anticipate market changes or trends that could affect the profitability of the community.
• Oversees, develops, and participates in various leasing programs to ensure their success.
• Monitors the closing ratios of leasing staff to ensure requirements are met. Maintain a deposit to show ratio of 50%. Recommends additional training of leasing staff members if necessary.
• Reviews, approves, or rejects resident applications.
• Reviews all renewals and prepares increase recommendations to the Property Management Team according to the operating budget and market conditions.
• Ensures staff is implementing residential retention and renewal program.
• Maintaining the physical asset
• Prioritize…