Real Estate Administrative Coordinator; Mandarin-Speaking

We are seeking a highly organized, detail-oriented Mandarin-speaking Administrative Coordinator to support a fast-paced real estate team. This role is primarily administrative, with exposure to both day-to-day operations and high-end luxury listings, including a $56M listing coming to market soon. It is ideal for someone who thrives behind the scenes, enjoys managing logistics, and communicates effectively in both English and Mandarin.

$50,000 - $250,000 a year

• Managing incoming buyer and seller inquiries and routing leads appropriately
• Assisting with transaction coordination from offer through closing
• Preparing documents, disclosures, and internal tracking systems
• Supporting listing preparation, including gathering property details and organizing marketing materials
• Maintaining accurate client records and databases

• Coordinate and schedule all property showings on behalf of the team
• Communicate with clients, agents, and listing contacts in both English and Mandarin when needed
• Confirm appointments, manage calendar logistics, and ensure scheduling accuracy
• Prepare detailed showing itineraries and access instructions
• Troubleshoot scheduling conflicts and last‑minute changes efficiently

• Serve as a key point of contact for client communication, particularly for Mandarin‑speaking clients
• Provide timely updates to clients, agents, and team leads
• Assist with follow‑up communication after showings and client interactions
• Ensure a high level of professionalism and responsiveness at all times

• Assist with listing coordination, including marketing timelines and material preparation, specifically for a $56M listing coming to market soon.
• Support both entry‑level and luxury listings, including high‑profile properties
• Coordinate with photographers, staging companies, and marketing vendors
• Help manage online listings and ensure accuracy across platforms

• Bilingual (Mandarin Required): Strong verbal and written communication skills in both English and Mandarin
• Detail‑Oriented: Exceptional organizational skills with the ability to manage multiple tasks simultaneously
• Highly Responsive: Quick, clear communication with clients and internal team members
• Dependable & Professional: Strong sense of responsibility, discretion, and follow‑through

Team‑Oriented: Willingness to support various aspects of the business as needed

This position offers the opportunity to be deeply involved in the operations of a high‑performing real estate team, with exposure to both everyday transactions and luxury properties. It is ideal for someone looking to build a long‑term career in real estate operations or administration while working in a dynamic, client‑focused environment.