Estate Manager

Estate Manager

Location: Laguna Beach, California | 92651

Employment Type
:
Part-Time (1099 Contractor). Approximately 10–15 hours per month, with hours fluctuating based on property needs and the family's seasonal visits.

Schedule
:
Flexible based on property and seasonal needs

Compensation
: $50–$60 per hour, based on experience.

Requirements

• Previous professional experience in Estate Management, House Management, Private Service, Property Management, or a comparable high-trust role strongly preferred.
• Proven ability to independently oversee a private residence with minimal supervision.
• Strong vendor, project management, organizational, and administrative skills.
• Excellent written and verbal communication.
• High level of discretion and ability to appropriately manage confidential household and family information.
• Comfortable using email, calendars, shared documents, spreadsheets, and digital tracking tools.
• Reliable transportation and ability to travel to the Laguna Beach property as need.
• Ability to maintain a smoke-free environment.
• Willingness and ability to sign an NDA.

This is a thoughtfully maintained private family vacation residence in beautiful Laguna Beach. The family primarily resides internationally between Europe and Asia and uses the California property seasonally throughout the year.

Because the home is a vacation home, the family is seeking a trusted professional to serve as their eyes and ears on the ground — someone who takes pride in knowing the property, anticipating needs, and ensuring the home is consistently cared for whether the family is in residence or thousands of miles away.

The family is kind, mindful, and highly respectful of the professionals who support their household. They value privacy, transparency, clear communication, accountability, and exceptional follow-through.

A dedicated house cleaner is already employed. The Estate Manager will collaborate with the cleaner and established household vendors while independently overseeing the broader care, maintenance, and readiness of the property.

You are a seasoned, polished, and highly trustworthy professional who takes genuine ownership of the properties and people you support.

You naturally notice details others may miss, anticipate needs, and follow responsibilities through to completion. You are comfortable working independently while keeping owners informed through concise, professional communication and organized digital documentation.

You are:

• Accountable with exceptional follow-through in all aspects of Estate Management
• Resourceful, solutions-focused, and comfortable exercising sound independent judgment.
• Experienced coordinating vendors, contractors, maintenance, and household projects.
• Skilled at creating systems, schedules, documentation, and processes.
• Highly organized, detail-oriented, and proactive, with the ability to have attention to urgency or emergency situations regarding the Estate.
• Professional and polished in written and verbal communication.
• Discreet and deeply respectful of family privacy.
• Thoughtful with time, budgets, and household resources.
• Comfortable working independently while remaining highly accountable to weekly, monthly, and seasonal priorities.
• Flexible around the natural ebbs and flows of a seasonally occupied residence.
• Interested in becoming a trusted, long-term steward of the family's home.

• Serve as the family's trusted local representative and eyes and ears of the property.
• Conduct proactive weekly property walkthroughs and identify maintenance, safety, organization, and readiness needs.
• Maintain a top-down understanding of the home's systems, vendors, recurring maintenance, and seasonal requirements.
• Create and maintain an annual…