Client Access Representative

Position Summary

The Client Access Representative plays a pivotal role within a dynamic, interdisciplinary care team, serving as a critical liaison between clients/patients and the Coalition’s integrated health and social services. This role works the front desk at the Coalition’s publicly accessible sites, helping manage the lobby setting, greeting and directing clients, vendors, and visitors, and performing various customer service and office-related tasks.

This position requires a high-level of autonomy, discretion, and adaptability, as it encompasses a broad range of responsibilities including client registration, insurance verification, health information management, and front desk operations. As a frontline ambassador of the organization, the Client Access Representative ensures that every client interaction is welcoming, respectful, and aligned with the Coalition’s mission, vision, and values.

• Client Access & Registration
  • Serves as the first point of contact for patients, clients, visitors, and vendors, providing a professional, trauma-informed and culturally responsive experience.
  • Independently initiates and completes comprehensive client registration processes, including verifying insurance coverage, creating health records, scheduling appointments, and accurately entering client data into the electronic health record.
  • Conducts insurance status verification and connects clients to internal insurance enrollment resources when necessary, ensuring continuity of care and financial accessibility.
  • Provides coverage across multiple client access sites in the Denver Metro Area, demonstrating flexibility and cross-functional competency. Staffing other client access sites when coverage needs arise.
• Health Information Management
  • Maintain and manage health records in compliance with HIPAA and organizational protocols, including scanning, indexing, archiving, and secure destruction of sensitive information.
  • Process requests for disclosure of protected health information, ensuring full legal compliance and safeguarding client confidentiality.
• Administrative & Operational Support
  • Perform general office tasks including mail sorting, donation coordination, copying, faxing, and data entry.
  • Scheduling and check-in for client appointments.
  • Make daily reminder calls, supporting appointment adherence and client engagement to ensure continuity of care.
  • Demonstrate ongoing proficiency in electronic record (EHR) systems and other software platforms, adapting to updates and new technologies.
  • Manage incoming calls, task box assignments, and routing of communications to appropriate departments with accuracy and empathy.
• Coordination & Communication
  • Monitor and track documentation requirements for patients/clients, proactively notifying Client Access Coordinators/Managers of updates or missing information.
  • Facilitates communication between clients, providers, and internal departments to support integrated care and wrap-around service delivery.
  • Assist clients with questions and concerns, provide directions in accessing CCH services and homeless resources, and connect clients to community service providers.
• Performs other job duties as assigned.

• High school diploma or GED required.
• Bilingual English/Spanish speaking preferred.

• Previous customer service, front desk, or medical office experience is required
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• Experience working with vulnerable or underserved populations strongly preferred.

• Strong critical thinking, conflict resolution, and decision making skills in high-pressure environments.
• Exceptional customer service and interpersonal communication, with emotional intelligence and cultural humility.
• Familiarity with homelessness-related challenges and a sensitive, respectful approach to underserved communities.
• Proficiency with office equipment (computers, printers, scanners, fax, phones) and software (Microsoft Office, EHR, and practice management systems).
• Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment with frequent client interaction.
• Ability to maintain accurate filing, data entry, and information organization.
• Effective teamwork and collaboration across interdisciplinary teams.
• Strong interpersonal skills to respectfully interact with individuals exhibiting a wide range of behaviors.
• Ability to implement de-escalation and crisis intervention techniques with situational awareness.
• Awareness and application of…