Sales Coordinator

Location: Northern

Sales Coordinator page is loaded## Sales Coordinator locations:
Dunedin, FLtime type:
Full time posted on:
Posted Yesterday job requisition #
** We're looking for enthusiastic, fun, and energetic people who take the work seriously, but not themselves. Let's see if we're a fit. We hope so.
**** About the Fenway Hotel
** Originally opened in 1927, The Fenway Hotel is an icon of the jazz age, playing host to notable explorers, artists, politicians, musicians and living legends in its time as an operating hotel. Today, Fenway is a Mainsail Lodging & Development hotel and a member of the prestigious Autograph Collection(R) of Marriott International, Inc.

The Fenway Hotel overlooks the beautiful Dunedin Channel offering views of breathtaking sunsets and gorgeous Florida waters. This Historic Jazz inspired property has created a homage to Dunedin's rich music history and a destination for those to get carried away in their own verse. If you share our passion, we look forward to hearing from you.
** Tampa Bay Top Workplaces
** Voted a Top Workplace! Mainsail Lodging & Development was named a 2025 Top Workplace by the
* Tampa Bay Times* - a reflection of our positive culture, growth opportunities, and commitment to our team. Join us!
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* Job Summary:

** The Sales and Events Coordinator will assist General Manager, Director of Sales, Catering Sales Manager, and the Event Management team in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales team as well as light selling and event detailing duties to small special groups and functions. In addition, also responsible for ensuring that the administrative functions for all Sales, Catering and General Manager are handled.
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* Job Responsibilities:

*** Approach all encounters with guests and employees in a friendly, service-oriented manner.
* Maintain regular attendance in compliance with Mainsail Lodging and Development standards, as required by scheduling which will vary according to the needs of the hotel.
* Maintain high standards of personal appearance and grooming, which include wearing the proper uniform.
* Comply at all times with Mainsail Lodging and Development standards and regulations to encourage safe and efficient hotel operations.
* Maintain Sales files in an organized fashion and as per specified standards.
* Type and process all contracts, proposals, memos and general correspondence for sales/catering staff.
* Process and distribute all event orders, banquet checks, revisions, guarantees, event reports, group resumes and Daily Event Sheets for the Events Team.
* Answer phones for sales/catering staff if not picked up by third ring;
Record messages as appropriate. Qualify incoming inquiry calls and ensuring all inquiries are dealt with accurately, timely and in a professional manner.
* Employees must at all times be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
* Type, process and distribute all RFP's as directed by Director of Sales.
* Type sales contracts, BEO's, correspondence, reports, forms, direct mail pieces, etc., as needed by sales and events team.
* Assist managers on creative projects including proposals, direct mail pieces, invitations, special events, etc.
* Maintain timely and effective paper flow and communication within department and to other departments.
* Maintain flow of sales contracts through proper distribution to client, team, and to appropriate dept. head.
* Work with Events Team on detailing upcoming functions as needed, obtain guarantees, confirm arrangements, etc.
* Assist guests and clients with small changes, requests, etc., and completes needed paperwork for Manager.
* Site inspections for the…